Procurement Advisor

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As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's anopportunity to help people who need it the most; to ensure each client receives the access to justiceafforded to them under the law.
If you are looking for a new challenge in your already meaningful career with a team dedicated to justice,and innovation in a flexible and supportive work environment consider this opportunity below.
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We recognize the value of equity, diversity and inclusion and are committed to addressing systemic barriers,and prioritizing, attracting and retaining diverse staff. All interested and eligible people will be considered,with due consideration to all protected grounds under the Ontario Human Rights Code.
Legal Aid Ontario values integrity, respect, responsiveness, excellence, independence, accountability,openness and consistency. Our recruitment process reflects our commitment to equity, diversity andinclusion. Accommodations are available throughout the recruitment process as well as during employmentat LAO. Please direct any accommodation requests to our recruitment team.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

The Procurement Advisor is responsible for coordinating and preparing requests for quotations and proposals for the procurement of equipment and services. In addition, this position administers ongoing contracts.
Home Location: Provincial Office - Toronto
Reporting to: Manager, Strategic Sourcing and Financial Management Policy
Salary Range: $78,620.29 - $91,142.46 per annum
Closing Date: February 27, 2024
Key accountabilities:
• Reviews specifications and prepare appropriate bid documents in conjunction with requisitioning departments
• Coordinates competitive bidding processes to ensure compliance with policy and regulations
• Prepares contract language based on precedent, practice and need
• Researches information on equipment and obtains equipment/material from various sources
• Participates in contract negotiation
• Prepares purchase orders as required and resolves issues with suppliers to expedite orders
• Maintains files/records in accordance with audit requirements
• Interacts with Departments to ensure that products and services received from suppliers conform with quality control requirements
• Prepares purchasing reports and recommendations for procedural improvements
• Provides assistance and advice to client departments regarding purchasing matters
• Provides input on procurement to mmulti functional teams
• Any other duties which may be assigned from time to time

How do I qualify?

Qualifications:

• Post-secondary studies in materials/operations management and or equivalent combination of education, training and experience, along with PMAC, APICS or SCMP courses or accreditation
• Knowledge of computerized financial and purchasing systems (e.g. PeopleSoft)
• Experience in implementation/upgrade of purchasing module of an ERP system
• Good understanding of the procure to pay process
• 3 to 4 years of purchasing experience, including formal tendering and contracting experience
• Experience in reviewing and preparing bid, RFQ or RFP documents, and contracts used in a broader public-sector procurement environment
• Experience providing advice on procurement, contracting and contract management preferably in a broader public sector setting
• Experience in the development and application of purchasing related KPIs
• Knowledge of supply chain strategies, market conditions, price trends
Organizational Competencies Expected:
• Client focus
• Adaptability and flexibility
• Personal motivation and accountability
• Focus on quality and best practice
• Problem-solving and judgement
• Organizational awareness
• Teamwork and collaboration

Application Instructions:

To apply, or for more details, please visit Legal Aid Ontario Careers
Only those candidates selected for an interview will be notified by email.
This position is collectively represented by the Ontario Public Service Employees Union (OPSEU) and the successful incumbent will be governed by the provisions of a collective agreement and subject to union dues.
Please note that all applicants are encouraged to provide a valid email address for communication purposes. Applicants may receive written correspondence regarding this job posting directly to the email address provided on their resume or to the one used to set up their Candidate Profile if applying on Njoyn. As an applicant, it is your responsibility to ensure that you check your email regularly.
First time applying to LAO? You will need to create a profile AND then apply for the position.
Already have an Njoyn account? Just sign in and select "my jobs" to apply.
Once you have successfully applied you will receive a confirmation email.
Trouble applying? For telephone support please call 1-877-427-7717 or email support: candidate.njoynhelp@cgi.com.