Procurement Coordinator

The Ministry of the Solicitor General, Ontario Provincial Police, and the Commander of Business Management Bureau are seeking a qualified member to work within the Procurement Services Section to provide services and support pertaining to procurement and contract management to internal clients. To design and oversee the internal procurement process within the OPP to ensure compliance and controllership in accordance with the OPS Procurement Directive. To monitor and advise clients on procurement contracts, monitor contract financial data, administer and track contract records and budget expenditure activities, and prepare reports for management and Solicitor General. To ensure continuity of operations based on contract terms, such as monitoring when contract renewals are required and to oversee the approval process.
Note: There are 2 permanent positions to be filled through this competition. This competition may be relied upon for similar future temporary or permanent vacancies at the same classification within the Bureau, in accordance with OPPA Collective Agreement Article 38.02 and Ontario Public Service Employment Policy Section 8.40.
About Us:
Business Management Bureau (BMB) holds itself accountable to providing high quality service to our clients and stakeholders while managing critical business functions for the organization. BMB impacts every aspect of the OPP's operations. BMB considers the factors of timeliness, competence, extra mile, fairness, and outcome, when measuring the quality of our service delivery.
The Procurement Services Section provides centralized procurement services to procure goods and services for the OPP in accordance with applicable procurement principles, directives and best practices.
We are committed to demonstrating inclusive behaviours and a difference-making mindset adhering to the OPP values, which promote always doing the right things for the right reasons, by:

• Serving with PRIDE, PROFESSIONALISM and HONOUR.
• Interacting with RESPECT, COMPASSION and FAIRNESS.
• Leading with INTEGRITY, HONESTY and COURAGE.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

To provide services and support pertaining to procurement and contract management to internal clients. To design and oversee the internal procurement process within the OPP to ensure compliance and controllership in accordance with the OPS Procurement Directive. To monitor and advise clients on procurement renewals including approvals and appropriate procurement approvals are obtained, to provide guidance on business needs including procurement methods and rules pertaining to the OPS Procurement Directive, monitor contract financial data, administer and track contract records and budget expenditure activities, and prepare reports for management and Solicitor General. To ensure continuity of operations based on business-requirements and contract terms, such as monitoring when contract renewals are required and to oversee the approval process especially as it pertains to replacement procurements and resulting contracts.

How do I qualify?

Mandatory

• Ability to pass an OPP background/ security investigation.

Knowledge, Skills and Abilities:

• Knowledge of supply and contract management principles and practices; procurement policies, directives, guidelines and procedures; and relevant vendors of records, to provide advice and interpretation to client managers and staff on the procurement process, including supply options, and an understanding and of the development of RFx documents and resulting contracts.
• Ability to apply analytical methods and techniques to assess client requirements, conduct research and analysis and provide input to budget forecasts.
• Ability to exercise planning and organizational methods, processes and techniques to coordinate contract management and procurement assignments; and to track and report on contracts.
• Proficiency with computer software, including word processing and spreadsheet applications, databases and specialized financial and administrative systems, to prepare and edit documents, assess, manipulate and analyze data/information and perform tracking and monitoring.
• Oral and interpersonal skills to provide advice and information to client managers and staff, respond to their questions, and promote a fair and transparent procurement process; to update management on the status of procurement projects; to convey requirements to vendors; and to participate on committees and project teams.
• Written communication skills to prepare correspondence, routing slips, reports, training and reference materials, and other procurement-related documents.
• Ability to conduct research and guide clients on the documentation of materials and ability to ensure accuracy and completeness of information, ensuring compliance with directives.
• Ability to work effectively in a team environment and to use diplomacy, tact when resolving conflicts.
• Ability to prioritize and effectively use of time management strategies.

Additional Information:

Ensure that you read the job description to make sure you understand this job. Even if you don't meet every requirement in this job description, we still encourage you to apply.

Application Instructions:

Only those applicants selected for interview will be contacted.
Telephone: 705-329-7561
Email: jennie.steinke@opp.ca
The Ontario Provincial Police is dedicated to ensuring open, accessible, equitable and respectful workplaces, and is committed to reflecting the diverse communities it serves. We encourage applications from members of diverse communities, including Indigenous Peoples, persons with disabilities, women, persons from racialized groups, 2SLGBTQ+ persons, those who are able to speak fluently in another language(s), and anyone committed to a rewarding career in public service. The Ontario Provincial Police is an equal opportunity employer and accommodations will be provided in all stages of our hiring processes, as necessary. If you require accommodation in order to apply for this position, please contact the hiring manager.