Program Leave Management Assistant

Columbia View Lodge has an exciting opportunity for a casual Program Leave Management Assistant to join their team in Trail B.C! The hours of work for this position are Monday to Friday 08:00 to 16:00.
This is a Casual opportunity. Casual means there are no guaranteed hours and work requirements can vary from 0 - 37.5 hours per week.
What we offer:

• Employee & Family Assistance Program
• Employer paid training/education opportunities
• Employer paid vacation
• Medical Services Plan
• Employer paid insurance premiums
• Extended health & dental coverage
• Municipal Pension Plan
• Work-life balance
• Opportunities for career advancement

What Will You Work On?
This position performs a variety of clerical duties related to the planning and processing of employee vacation and leave information and performs registration and cashier duties as required. Typical duties and responsibilities include:

• Types a variety of correspondence including letters, memoranda, reports, forms, presentation material, newsletters from rough draft, general instruction and/or recording devises;
• Coordinates meetings, as directed, by booking meeting rooms and relevant equipment, arranging catering, sending out meeting requests, and typing and circulating agendas and relevant supporting material;
• Coordinates travel arrangements as directed, by booking and confirming flights, vehicles and accommodation as required;
• Receives invoices and prepares staff expenses, reimbursements and monthly corporate visa statements;
• Performs patient registration duties and cashier related duties as required;
• Provides relevant/required information to the Purchasing Department in order for a consultant contract to be generated;
• Maintains office supply inventory and required support material by placing orders, receiving and storing supplies and generating purchase orders;
• Prepares statistical information as required by gathering and compiling data, developing and formatting statistical charts and graphs using appropriate software;
• Performs record management duties such as setting up and maintaining electronic and manual filing systems;
• Prepares and maintains web based communications and program/department intranet site and/or sharepoint site from general instruction using appropriate software;
• As required, reviews and verifies entitlement for all vacation, leave of absence, and banked time requests;
• Updates and maintains vacation planning calendars, tracking spreadsheets and tools;

What should your application include?

• A current administered 5 minute typing certificate of 55wpm completed in the last 48 months from an approved institution (non-supervised tests are not accepted);
• Your Grade 12 Diploma;
• Your Resume indicating two years’ recent related experience, Or an equivalent combination of education, training and experience;
• A Cover Letter stating your availability to start in a new position;

If you are an experienced Clerk and want to be challenged in your role while working with a solid and experienced team in a wonderful working environment, Apply Today!