Project and Document Controls Specialist

Who We Are

Kinross is a Canadian-based global senior gold mining company with operations and projects in the United States, Brazil, Mauritania, Chile and Canada. Our focus on delivering value is based on our four core values of Putting People First, Outstanding Corporate Citizenship, High Performance Culture, and Rigorous Financial Discipline. Kinross maintains listings on the Toronto Stock Exchange (symbol:K) and the New York Stock Exchange (symbol:KGC).

Mining responsibly is a priority for Kinross, and we foster a culture that makes responsible mining and operational success inseparable. In 2021, Kinross committed to a greenhouse gas reduction action plan as part of its Climate Change strategy, reached approximately 1 million beneficiaries through its community programs, and recycled 80% of the water used at our sites. We also achieved record high levels of local employment, with 99% of total workforce from within host countries, and advanced inclusion and diversity targets, including instituting a Global Inclusion and Diversity Leadership Council.

Purpose of Role

• Provides analytical and project management data support for various programs, studies and projects of significant strategic importance to the company to ensure that these initiatives are delivered safely, on-time, and on-budget.
• Contributes to the success of each initiative by combining superior organization skills, judgment, and subject matter expertise.
• Identifies and implements opportunities to enhance the Company’s project delivery effectiveness through simplification and automation of various Project Services processes. 

Job Responsibilities

General

• Adheres to Kinross Project Management Standards and policies.
• Actively seeks mentorship and learning to further develop knowledge and skills.
• Data analysis skills.

Documentation and Document Control

• Develops, implements and sustains corporate processes, systems, and tools used for document control and information management.
• Works with IT, Finance, other corporate support functions to improve the use of SharePoint, Power BI, and other corporate systems and tools.
• Maintain SharePoint sites.
• Receive and distribute Documents for Review.
• Report Documentation and Review Status in SharePoint, Collect and assess process efficiency data.
• Follow up delayed Documents.
• Onboards, manages, and offboards external business partners’ document control personnel during various phases of the project life cycle.  

Project Services

• Support to Develop reporting mechanisms, dashboards, and presentations key performance indicators.
• Is the business process representative regarding the management of Project Services data. 
• Escalates problems of high complexity or risk in a timely fashion.

Scheduling

• Works with Project teams to develop project schedules and baselines using standard tools within prescribed parameters
• Maintain, update and status schedules
• Collect and assess schedule performance data  

Cost Control

• Track potential changes, ensuring estimates of cost and schedule changes are given visibility with the client and project management. 
• Facilitate processing invoices and payments.
• Collect and assess cost performance data.

Required Qualifications

Education

• Post secondary qualification in computer sciences, business administration, engineering, or a related field OR equivalent combination of training, education, and relevant experience.
• Formal training in one or more of: SharePoint, Power BI, MS Project, or Primavera is highly desirable.

Experience

• Three or more years of relevant experience.
• Previous experience in the heavy industries like as mining, Oil & Gas, Energy, construction, , or major consultancy is strongly preferred.

Other Qualifications and Skills

• Knowledgeable with standard industry approaches regarding the management and delivery of large capital projects in heavy industrial context.
• Highly collaborative work style, ability to work with project, technical and financial leaders.
• Ability to be self-directed and work well in dynamic/unstructured environments.
• Superior time-management skills and is able to work effectively under pressure.
• Proficient with modern information management tools such as SharePoint and Power BI.
• Excellent administrative and organizational skills with the ability to communicate effectively both orally and in writing.
• Strong focus on collaboration, team building, and customer service.
• Effective in working diplomatically across teams with varying objectives and priorities.