Project Manager Administrative Assistant

Construction - Project Manager Administrative Assistant

Job Description

Summary

The Project Manager Assistant will have 3 years experience in the construction industry to provide assistant to perform an array of administrative duties and work directly with the Project Manager. The Administrative Assistant is also accountable for drafting, reviewing and editing time-sensitive correspondence sent by the management team. Other duties, relevant to the position, shall be assigned as required.

Core Competencies

• Problem Solving
• Accountability
• Decision Making
• Planning and Organizing
• Communication
• Teamwork

Job Duties

• Provide administrative support to all departmental members.
• Review and prepare all documents, reports, and other correspondence materials for the management team.
• Courteously receive and screen all in-bound calls, emails, and visitors.
• Coordinate departmental office activities.
• Review, evaluate and distribute all incoming and outgoing mail and e-mail.
• Maintain daily appointments for the Project Manager.
• Maintain a high level of confidentiality in all interactions.
• Assist with report and presentation preparation.
• Maintain a professional image and demeanor with all employees, management, executives and visitors at all times.
• Research and assist with all Requests for Proposals (RFP), Request for Information (RFI), Change Orders (CO).
• The ability to review detailed drawings for material take off
• File all electronic documents received in the job files.
• Prepare travel arrangements with a keen attention to detail, where necessary.
• Other duties, relevant to the position, shall be assigned as required.

Requirements

• Secondary School Diploma required.
• Business Administration degree is an asset.
• 2 years' experience as an Administrative Assistant, or relevant role, considered an asset.
• Proficient use of various Microsoft Suite

Work Conditions

• Busy office setting.
• Will have on the job training.
• Manual dexterity required to use desktop computer and peripherals.
• Ability to conduct and attend presentations.
• Sitting for long periods.
• Repetitive work.

Benefits

• Group Health – after probationary period
• RRSP/DPSP Benefits – after probationary period

Job Types: Full-time, Permanent

Benefits:

• Dental care
• Extended health care
• Life insurance
• RRSP match

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• PORT HOPE, ON: reliably commute or plan to relocate before starting work (preferred)

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 3 years (preferred)

Work Location: In person