Receptionist/Adminstrative Support

Receptionist/Administrative Coordinator

This is a full time permanent position reporting directly to the Controller and will also have a daily working relationship with other administrative staff.

The successful candidate will be a team player who enjoys working in a fast-paced environment, with deadlines and initiatives as key drivers of the daily routine. This position will be responsible for;

• Monitoring RFP's daily, logging, assigning quote numbers, addressing proposals and compiling of client info to be entered for billing.
• Reception and Clerical Duties such as; answering the telephone, mail/courier, filing, updating company lists; data-entry, photocopying, scanning, and other duties as may be assigned which are typically performed by one in such a position, employed by a business similar to ours.
• Operations Administration such as; internal process controls relating to time management, quality control, report configuration, staff communications, compliance monitoring and execute strategic improvement planning.
• Represent the company with a professional image.
• Other duties and functions will be assigned that complement the Engineering Services group such as;
• Identify, resolve and recommend operational improvements relating to internal controls.
• Special projects as may be assigned as required.

We offer a competitive base salary, three-weeks vacation and a competitive benefits package including paramedical, dental and vision.

Qualifications:

• Minimum 2-5 years of experience as a receptionist working in a professional office
• Experience in an engineering, legal or construction environment would be an asset
• Fluent English with strong written and oral communication skills
• Strong knowledge of Outlook and proficient in MS Office (Word/Excel/PowerPoint)
• Must be detail-oriented with a high degree of accuracy
• Must be a self-starter and a highly-motivated individual with a strong work ethic
• Must be able to effectively prioritize workload and manage multiple deadlines
• Must be able to handle difficult personalities both respectfully and professionally
• Must be able to deal with confidential information in a respectful and discreet manner while using good judgment
• Must be able to influence without authority while respecting others

We thank all candidates who apply for their interest, however, only those selected for an interview will be contacted.

No Recruiters please.

Job Types: Full-time, Permanent

Salary: $40,000.00-$55,000.00 per year

Benefits:

• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Education:

• Secondary School (preferred)

Experience:

• receptionist: 2 years (required)
• administrative or similar: 2 years (preferred)

Work Location: In person