Receptionist/Mail Clerk

The Central East Correctional Centre is seeking individuals with strong administrative skills to provide reception services, and assist with mail and clerical support services for the institution.

NOTE:
This position is on-call and the hours of work can range from 0 to 36.25 hours of work per week.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

In this role, you will:

• screen and direct calls from a multiple-line telephone switchboard, and answer general inquiries;
• receive visitors, verify identification and issue identification tags;
• update and maintain internal telephone directory and lists;
• assist with incoming and outgoing mail services;
• assist with ordering stationary and supplies;
• prepare a variety of written correspondence;
• assist with filling out inmate trust fund receipts.

How do I qualify?
Knowledge and Experience

• You have knowledge of and experience in using a multiple-line switchboard.
• You have knowledge of relevant Canada Post regulations and mail/courier procedures.
• You demonstrate experience in providing receptionist services.
• You can apply office policies and procedures related to the release of information.

Communication and Interpersonal Skills

• You can communicate effectively and clearly in person or by phone with staff and the public.
• You can produce a variety of written correspondence, as well, you can identify and correct grammatical, spelling and formatting errors.

Computer and Arithmetic Skills

• You can use computer applications and database to create documents, check and/or input information.
• You have strong keyboarding skills.
• You have basic arithmetic skills to receive, disperse and balance cash.

Analytical and Organizational Skills

• You can exercise judgement when sorting and distributing mails.
• You can prioritize workload to meet deadlines.

Additional Information:Address:
1 Temporary - Irregular On-Call, duration up to 6 months, 541 Highway 36, Lindsay, East Region, Criminal Record and Judicial Matters Check, Local Police Databases Search, PIP/NICHE/RMS
Compensation Group: Ontario Public Service Employees Union
Understanding the job ad - definitions
Schedule: 3-7
Category: Administrative and Support Services
Posted on: Thursday, January 19, 2023

Note:
In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
At this time, all employees working in congregate living settings are required to provide proof they are fully vaccinated, meaning they are fully vaccinated as defined by the Ministry of Health (refer to: COVID-19 Fully Vaccinated Status in Ontario), including 14 calendar days have passed since receiving their final dose of the COVID-19 vaccine.

Employees who do not provide proof of full vaccination will be deemed ‘not vaccinated' under the Employer's policy and will be required to attend a vaccine education program, as determined by the Employer. Employees who are not vaccinated under the policy with a valid medical exemption will not be required to attend a vaccine education program. All employees working in congregate living settings must undergo regular rapid antigen testing, regardless of vaccination status.

C-CL-180780/22(2)