AddressDescription
Primary Duties:
1.Greet customers, responds courteously and constructively to public requests and complaints by providing or obtaining the appropriate information and/or directing to appropriate person.
2. Performs administrative and clerical duties for the CAO, Finance Manager and/or Public Works Manager.
3. Receives payment and issue receipts for all receivable payments.
4. Performs Accounts Payable functions in the absence of the Office Clerk.
5. Picks up mail and does Bank Deposits.
6. Receives, distributes and disseminates incoming mail (both electronic and hard copy) for Council and CAO.
7. Process and maintains Pre-Authorized Debits.
8. Assists with utility and taxation billing.
9. Enters all invoicing and recreation billing into Accounts Receivable as required.
10. Processes cemetery service requests by coordinating plot sales, perpetual care sales and determining internment details. Refers internments details internally and externally.
11. Operates and maintains cemetery software system; maintains cemetery records in accordance with municipal bylaw and provincial legislation.
12. Provides regulations, permits and direction regarding the installation monuments at the cemetery.
13. Assists in researching and developing LAFOIP responses under the direction of the CAO.
14. Develops and coordinates and maintains a central filing system and arranges for the destruction of old files in accordance with provisions of the Municipalities Act.
15. Order office supplies and receives goods and materials ordered.
16. Participates in various special projects and any other duties assigned.
Qualifications and Experience:
-High School diploma with a minimum one-year experience in a related administrative position.
- Diploma or certificate in Office Administration and/or Records Management.
- Municipal Experience will be considered an asset.
