Recording Secretary

Our client a leading educational school board in Toronto is looking to hire an experienced Recording Secretary for a 2 months contract position.

Reporting to the Lead Recording Secretary and under the direction of the Legal Services Department. The primary function of the position is to provide support in Corporate Governance processes in accordance with established protocols.

Duties and responsibilities include but are not limited to:

• Prepare Agendas, addendums documents and reports, for various Committee and Board Meetings ( Public & Private) in conjunction with the Lead Recording Secretary ad the other members of the governance team.
• Attendance at all Board and Committee meetings which generally commence at 6:00pm or 7:00pm and end at undetermined times, as required.
• Record minutes of various meetings when required
• Carry out pre and post meeting duties as assigned
• Post agendas, minutes, and any other meeting documents on the Board website.
• Provide administrative and secretarial services in supporting the management of the governance processes
• Ensure the retention and overall integrity of all Board agenda packages and back-up documents.

Qualifications & Experience:

• 2 year College Diploma in a Secretarial Studies program or equivalent
• Minimum of 2 years of working in a corporate secretariat/governance environment.
• Working knowledge of corporate meeting procedures/processes and by-laws.
• Proficient speed in Keyboarding utilizing current technology
• Proficient written communication skills and excellent command of the English language
• Excellent interpersonal; and organizational skills
• Proficient computer skills in all major software applications such as Microsoft Office Suite i.e. Word, Outlook and Excel.
• Experience with E-Scribe would be an asset
• Proven ability to deal with multiple tasks of varying and competing demands
• Proven ability in prioritizing work
• detail oriented
• Knowledge of shorthand an asset but not required
• Ability to work outside core office hours as required.

This is a great opportunity for someone who is organized, detail-oriented, and has experience with corporate governance. If you you meet these qualifications and know what Roberts Rules of Order are, then we would love to hear from you. Please submit your resume for consideration.

Job Types: Full-time, Fixed term contract

Salary: $40.00 per hour

Expected hours: 35 per week

Schedule:

• Monday to Friday
• Overtime

Supplemental pay types:

• Overtime pay

Education:

• Secondary School (preferred)

Experience:

• minute taking: 3 years (preferred)
• corporate governance: 3 years (preferred)
• secretarial/administrative support: 3 years (preferred)
• supporting boards/committees: 3 years (preferred)

Work Location: In person