AddressTHE COMPANY
As an enabler of business innovation and technology transfer, CNL is committed to a clean and prosperous Canada. A leader in environmental remediation at nuclear and radiologically contaminated sites, CNL is implementing the Port Hope Area Initiative on behalf of Atomic Energy of Canada Limited. The cleanup of historic Low Level Radioactive Waste by CNL in the communities of Port Hope and Port Granby in Ontario is a demonstration of Canada’s commitment to the safe, long-term storage and management of nuclear waste.
THE POSITION
We are looking for an experienced Records & Data Management Assistant for our Information Management department. The Records and Data Management Associate will work under the direction of the Manager, Information Management (IM), within the Historic Waste Management (HWM) Program Office. The Program Office supports PHAI projects of varied sizes from planning, through implementation to their successful close-out. The role provides corporate data and records management services to ensure CNL’s information assets are managed in accordance with well-defined policies, procedures, processes and practices. The role is responsible for records entry and data migration, data validation, reporting including on trends, flagging and addressing anomalies and responding to records and data management inquiries from internal clients. The position leads a team of IM records clerks who are responsible for entering historical records in the electronic document and records management system.
Role Specific Skills and Abilities:
- Post-secondary diploma/degree and 3+ years’ experience in records and information management in a project environment. Preference may be given to applicants with a records and information management certificate/diploma with relevant experience, however, candidates with a minimum Grade 12 or equivalent in technical training and at least 5 years’ experience in records and information management within in a project environment will be considered.
- Expertise in SharePoint Online and Office 365.
- Experience with Content Server is an asset or at least 2-3 years experience with other enterprise level information/records management systems.
- Proficiency using Excel for data quality and data analysis.
- Must have excellent data entry skills - be highly accurate, and knowledge/experience in data management.
- Performs data and record migration for all departments and teams as needed, using appropriate tools including, SharePoint Online, Content Server and Windows Explorer. This includes the responsibility of quality control throughout the migration process on thousands of electronic records (medium to large scale project) while also ensuring the validity of records through accurate data entry, records may be of sensitive/confidential nature.
- Manages and maintains electronic and hard-copy records as per CNL standards, processes and systems and ensures compliance by performing regular audits and assessments on inventories.
- Participates in special projects including to strengthen the management of project information, supports and coordinates records and data management activities on medium to large scale projects as a senior IM expert resource.
- Must be a quick learner with an ability to easily adapt to new processes and software.
- Must have strong communication, interpersonal skills with a focus on customer service.
- Must have strong attention to detail to identify discrepancies and errors while managing data and records.
- Must be courteous, tactful, influential in gaining buy-in, and have excellent oral and written (grammar and spelling) communication skills.
- Must be well organized and able to plan and perform tasks with minimal guidance. Able to work under pressure, solve problems, and excel at project-oriented work.
- Excellent interpersonal skills, including demonstrated tact, diplomacy, and discretion as well as the ability to effectively communicate with a diverse range of personnel.
- Must be a team player, trustworthy and possess a professional attitude is an invaluable member of the team.
- Strong search abilities using Content Server or other records management system
- Must embrace the ever-changing work environment and proactively make recommendations to change, be willing to help others to accept and understand change, share their skills and proactively learn new skills.
Excellent growth and development opportunities.
Retention Program & Tuition Reimbursement.
Challenging and interesting work.
Opportunity to be a part of Canadian history.
Security clearance eligibility required for: enhanced, site clearance via CSIS.
Location:
This role is based out of CNL’s Port Hope site, however your primary work location will be remote. Although your role is considered to be fully remote, your presence at the Port Hope site may be needed on occasion and will be determined by your manager, based on internal client and project needs. CNL may require you to travel from time to time, as necessary.
CNL’s Historic Waste Program Management Office is in the beautiful and historic community of Port Hope, Ontario. Roughly 100kms East of Toronto, Port Hope is located at the mouth of the Ganaraska River on the north shore of Lake Ontario, in the west end of Northumberland County. Basically, still close enough to the “Big City” without all the hassle of being in the “Big City”.
As a leader in environmental remediation at nuclear and radiologically contaminated sites, CNL is implementing the Port Hope Area Initiative on behalf of Atomic Energy of Canada Limited. The cleanup of historic Low Level Radioactive Waste by CNL in the communities of Port Hope and Port Granby in Ontario is a demonstration of Canada’s commitment to the safe, long-term storage and management of nuclear waste.
Term:
Indeterminate with benefits, paid vacation/ personal time and pension contribution.
About CNL:
CNL is Canada’s premier nuclear science and technology organization, and a world leader in developing nuclear technology for peaceful and innovative applications. Using our unique expertise, we are restoring and protecting the environment, we are advancing clean energy technology, and our medical breakthroughs continue to improve the health of people around the world.
Our Priorities:
Clean energy for today and tomorrow
Restore and protect the environment
Contribute to the health of Canadians
CNL is committed to providing an atmosphere free from barriers that promotes equity, diversity and inclusion, in achieving our mission. CNL welcomes and celebrates employees, stakeholders and partners of all racial, cultural, and ethnic identities.
CNL also supports a workplace environment and a corporate culture that is built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity and Excellence which encourage equitable employment practices and career prospects inclusive of accommodations for all employees.
CNL is committed to being an equal opportunity employer. If you require accommodation measures during any phase of the hiring process, please indicate via our ATS when applying. All information received in relation to accommodation requests will be kept confidential.
CNL respectfully acknowledges that the Historic Waste Program Management Office and the Port Hope Area Initiative projects are situated on the treaty lands of the Williams Treaties First Nations, specifically the treaty signed with the Mississauga First Nations of Alderville, Curve Lake, Hiawatha and Scugog Island.
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