AddressRecords Management AssistantAlliston , ON
Description
Records Management Assistant
Temporary Part-Time (28 Hours per week)
April 29 – August 23, 2024
J0224-1835
The Town of New Tecumseth is looking for a Records Management Assistant to join our Administration team for a 4 month.
Why work with us?
Our growing community, identified as one of the fastest growing municipalities by Statistics Canada, located about an hour north of Toronto, offers beautiful rural and urban landscapes and diverse opportunities to work in a technologically progressive, public environment.
The Records Management Assistant will provide assistance to the Clerks department with the organization and maintenance of the Town’s physical records collection. This includes creating an accurate inventory of records in storage, evaluating the retention of the Town’s physical records, and organizing permanent records for transfer to the Simcoe County Archives. This position will play an important role in preparing and digitizing physical records.
Responsibilities:
- Assist the Coordinator, Records & Information with daily Records Management tasks, as required.
- Inventory and index physical records currently in storage and updating the Town’s Records Management database to reflect changes.
- Assist with organization of storage space, including reboxing physical records and labelling shelves.
- Digitize permanent records, verifying scans for quality assurance and applying necessary metadata.
- Participate in the Town’s Records Liaison Committee.
- Successful completion of Grade 12 High School diploma with a college level certificate in office administration, accounting, or related field.
- Completion of Records Management courses or post-secondary degree or diploma in records and/or information management, library science, archival science, or a closely related field is preferred.
- 2 or more years’ experience with data entry.
- 1 or more years’ experience in file management.
- Experience with Records Management retention schedules is an asset.
- Demonstrated computer proficiency in MS Office (Word, Excel, Outlook) and Adobe Acrobat.
- Superior organizational and problem-solving skills with an excellent attention to detail.
- Demonstrated ability to exercise discretion and confidentiality.
- Ability to lift/carry 40 lbs boxes.
Qualifications:
The successful candidate must have the ability to align with established goals and objectives and is able to create/follow plans and processes accordingly to deliver task and goal completion to a high standard. The Town of New Tecumseth values progressive ideas and actions; the successful candidate will have proven ability to embrace change, be resourceful and to seek new ideas and creativity to maximize effectiveness to provide high quality citizen-centred services to our community.
Salary: $23.82- $28.72, plus 4% vacation pay and optional enrolment in OMERS pension plan
Hours: 28 hours per week, from Monday to Friday
Location: Town’s Administration Centre
Dates: April 29 – August 23, 2024
To apply, please submit a cover letter, resume and copies of the required credentials (enrolment letter or diploma/degree, training, etc) by April 16th.
http://clients.njoyn.com/CL3/xweb/xweb.asp?clid=56...
We thank you for your interest; however, only those selected for an interview will be contacted.
Information collected will be used solely for the purpose of candidate selection, in accordance with the Municipal Freedom of Information & Protection of Privacy Act.
The Town of New Tecumseth is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. If contacted for an interview, please advise Human Resources if you require accommodation.
Compensation
$23.82- $28.72 per hourCloses: 16 April, 2024
Alliston , ON
