Address
Form of work
SalaryPosition Information
Job Title
Recruitment & Advising Assistant
Appointment Type
Full-time Temporary
Position Dates
Jan 2024-Aug 2025
Hours per week/FTE
35
About the Position
As the Administrative Assistant in Recruiting and Advising, you will help create a supportive and respectful environment where students get the direction they need. Your knowledgeable, gracious, and welcoming team will guide you through your training process so that you quickly feel right at home. We operate with a high level of integrity and pride ourselves on our fair and clear expectations. A healthy work/life balance isn’t just something we encourage, it’s strictly enforced. So is fun.
Position Details
In this role, you will provide support for the Recruitment & Advising team and report to their Manager. As their first point of contact, you’ll triage future and current students, making sure you connect them with the right person/people. Your exceptional customer service and communication skills, and your ability to put people at ease will be measures of success.
For Recruitment, you will:
- Schedule campus tours for prospective students and groups
- Manage vehicle schedules and maintenance
- Order promotional, print, and other materials
- Schedule recruitment presentations
- Triage presentation and school visit requests
- Provide budget support for the area
For Advising, you will:
- Provide rudimentary advising information when appropriate
- Determine whether students need an appointment with an advisor or a referral to another area
- Help implement and maintain advising tools such as scheduling and case management software
- Test out and provide feedback on new processes related to Advising operations
For fun, you will:
- Take and transcribe meeting minutes
- Order office supplies
- Enter financial requisitions, submit work orders to Facilities Management, and keep track of department expenditures
Required Qualifications
- Two-year college diploma
- Extraordinary customer service skills and attention to detail
- Excellent verbal and written communication skills, to serve the needs of clients, students, staff, and faculty
- Ability to manage competing priorities with constant interruptions in a fast-paced environment
Preferred Qualifications
- Prior work experience in a post-secondary institution would be an asset
- A one-year certificate combined with 5 years’ experience in an administrative assistant/office management position which deals directly with students/customers
Salary
AUPE Class Level 8 Step 1 $25.69 per hour
Working Here
Land Acknowledgement
Located on the traditional lands of the Blackfoot Confederacy, Lethbridge College is committed to honouring the land from a place of knowing. We honour the Siksikaitsitapi as both the traditional and current Land Keepers of this area, and we welcome all Indigenous and non-Indigenous peoples who call Blackfoot territory their home to disclose as such when submitting applications.
Equity, Diversity and Inclusion
At Lethbridge College, we know we all benefit when the rich diversity of our campus community is fully represented, and all students and employees are included. We are committed to identifying and overcoming systemic barriers that impede individuals from underrepresented groups. We are ready to work together to ensure Lethbridge College is a place where all individuals feel valued for their unique perspectives, skills, and contributions and are afforded equal opportunities to participate in learning, research, and innovation.
We are committed to creating a diverse environment for all qualified applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, disability, and age.
Posting Detail Information
Posting Number
T24-00349
Open Date
01/02/2024
Close Date
01/15/2024
Open Until Filled
No
Special Instructions to Applicants
