Recruitment Assistant | Centralized External Recruitment(CER)

Who are we looking for?
The Recruitment Team is looking for a permanent full time Term Specific Recruitment Assistant to support all aspects of external recruitment. This term position is until May 30, 2025 or return of incumbent.
If you have a passion for recruitment and you are able to handle high volumes of work, have solid organization skills and can juggle multiple priorities and tasks this opportunity is for you. We are looking for someone who is self-motivated and committed to their work who has a strong service orientation. Communication skills and enjoyment of teamwork are also going to be important. This person will have to coordinate their work within the team regularly while managing their own workload at the same time, someone that can be flexible and reliable in their work.
The worksite location for this position is flexible and can be located anywhere within the Interior Health region.
Some of the Benefits of Joining Interior Health:

• An attractive remuneration package
• Excellent career prospects
• Employer paid training/education
• Employer paid vacation
• Medical Service Plan
• Employer paid insurance premiums
• Extended Health & Dental coverage
• Municipal Pension Plan
• Work-life balance

How will you create an impact?
Joining our IH team will allow you to challenge yourself professionally while enjoying all the personal pursuits available to you within this fantastic community.
What will you work on:
The Recruitment Assistant works in a team environment and supports all aspects of the employee recruitment functions including technical and confidential administrative support as well as providing advice and guidance to hiring managers and employees on issues related to, but not limited to, offer letter clauses, job postings, and any policy issues. The Recruitment Assistant serves as a vital linkage and communication source to keep the Recruitment team informed and aligned to its priorities.
Some Typical Duties and Responsibilities:
1. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Answers routine inquiries received by email/phone by determining the nature of the issues and provides information directly or through correspondence.
2. Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Drafts correspondence/ reports as requested. Prepares spreadsheets, graphs, flow charts, and statistics as required.
3. Provides general administrative support by:

• Opening and screening daily mail, redirecting if required
• Responding to general inquiries and re-directing candidate applications to Recruiters
• Producing offer letters based on standard templates, incorporating additional position-specific details as directed by the Recruiters
• Drafting secondment agreements and obtaining signatures as required
• Managing requests for references including the authorization to release information
• Verifying offer details, for example, registration numbers, licenses/certifications, sites etc.
• Ensuring appropriate completion of a Criminal Record Check as required by the positions
• Collect, organize, and report vacancy and other data to support the development of recruitment and sourcing metrics

4. Provides support to the Advisors related to the internal posting process, rankings, secondary job codes and internal offer letters.
5. Provides support to the Recruiters related to tracking, special projects and events (both in-person and virtual).
6. Coordinates recruitment sourcing initiatives including job posting boards, database searches and direct email marketing as directed by the Recruiter.
7. Attends department meetings and follows up on action items as required.
8. Perform other duties as assigned.
Interior Health strives to create an environment where you enjoy the work you do, the place where you work, and the people around you. Together, we create great workplaces. Apply today!
Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the BC Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Aboriginal (First Nations, Métis, or Inuit).