Scheduling/Staffing Coordinator

Tabor Village is a vibrant community where seniors and their families experience “Care from the Heart” with Christ-like compassion and respect.

Our team is made up of passionate individuals working together for the common goal of providing heartfelt senior care keeping with Tabor Village’s Mission, Vision, and Value’s.

SUMMARY OF JOB DESCRIPTION:

Under the direction of the Lead Scheduling Coordinator, the Scheduling Coordinator carries out responsibilities in the following areas: managing all scheduling processes, HEU and BCNU contract interpretation, employee information tracking, and file creation and main

REQUIRED QUALIFICATIONS:

Education & Training

• Two years’ experience in a similar role or equivalent education and training.
• Previous experience in using Scheduling Software (COMVIDA) is preferred.
• Highly proficient computer skills including MS Excel, Word, Teams.
• Experience working in a health care setting an asset.
• Knowledge of BCNU and HEU contracts is an asset.
• Good interpersonal skills with ability to deal with all types of people effectively.

Skills & Abilities

• Willingness to promote Tabor Village Mission and Values.
• Detail oriented with strong organizational skills.
• Excellent time management.
• Excellent communication skills, verbally and in writing.
• Ability to have positive attitude and agreeable to taking direction.
• Good interpersonal skill with ability to deal with all types of people effectively in person and over the telephone.
• Physical ability to carry out the duties of the position.
• Ability to manage stress and workplace change.
• Ability to be flexible.
• Ability to maintain confidentiality, use tact and diplomacy, and comply with all regulatory requirements.

SCHEDULING KEY DUTIES AND RESPONSIBILITIES

• Ensures compliance with HEU and BCNU Collective Agreement.
• Advises and supports internal positions: permanent, temporary, and casual p/t and f/t job postings and in coordination with HR.
• Creating and maintaining employee files.
• Ensuring compliance with internal and external requirements.
• Responsible for all aspects of staff scheduling for union employees at Tabor Home and Valhaven, and for all employees at Tabor Court.
• Assists with development of new rotations, as necessary.
• Notifies Human Resources of changes to employee status.
• Vacation planning as per organizational requirements, both short and long term.
• Ensures all vacation and vacation leave (LOA) requests are in by September 30 and November 30 and approved by December 31 each year.
• Shift Filling – short and long term.
• Other leave requests as per organizational requirements.
• Processing and tracking shift exchanges as per policies.
• Processing and tracking overtime as per policies and collective agreements.
• Verifying shifts worked and entered correctly for payroll purposes.
• Making payroll corrections when necessary.
• Providing all departments with an updated attendance log daily
• Providing all departments with a 14-day attendance log every pay period.
• Updating casual employee availability.
• Notifying employees of any changes in schedules, approved or denied requests.
• Ensures rules and provisions of respective collective agreements are implemented and followed correctly-advises human resources of any non-compliance by staff.
• Ensures all scheduling and employee data is secured according to PIPEDA legislation.
• Undertakes necessary training and education, to be fully proficient working with the ComVida software program (EMS).
• Undertakes additional training, as needed.
• All other related duties as assigned.

Requirement of Employment:

• Cleared Criminal Record Check
• COVID19 Vaccination

Job Type: Casual

Salary: From $26.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• On call
• Weekends as needed

Application question(s):

• experience in health care staffing an asset

Education:

• DCS / DEC (required)

Experience:

• scheduling: 1 year (preferred)

Work Location: In person