Secretary, School

Work setting

• Public school

Responsibilities

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Respond to employee questions and complaints
• Perform basic bookkeeping tasks
• Maintain and manage digital database
• Perform data entry
• Provide customer service

Experience and specialization

Computer and technology knowledge

• Google Docs
• Microsoft Publisher
• Accounting software
• MS Excel
• MS PowerPoint
• MS Word
• Adobe Acrobat Reader
• Adobe Photoshop
• SharePoint

Additional information

Security and safety

• Criminal record check

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player

Benefits

Financial benefits

• As per collective agreement