Senior Corporate Services Officer (Luxembourg)

What is the opportunity?

Responsible for the execution and supporting the development of corporate secretarial services and local operational activities for the Company’s offshore funds.

What will you do?

• To ensure corporate secretarial support for the preparation of documents for Board of Directors, Conducting Officers and Shareholder meetings, including venue logistics, convening, agenda and Boardpack preparation and dispatch, statutory returns and filings, increase of capital, change of Directors/ Shareholders, Secretary and Registered Office;
• the timely and thorough preparation of meeting minutes, including the production, distribution and tracking of all action points;
• all statutory filings (or other similar jurisdictional requirements) and payment of relevant fees within statutory time frames;
• RCS/RBE filings, annual account approvals and contacts with external stakeholders (notaries, lawyers, administrations);
• Maintenance and security of official company records and documents;
• Participation in corporate secretarial support for the set-up of corporate entities in various jurisdictions;
• Day-to-day operational support and administration of the Luxembourg and overseas entities including documentation management, SPV financing, tax administration, invoice processing;
• Maintain filing systems and subsequent storage of information. Organize and store paperwork, documents and computer-based-information, updating databases;
• Ensuring adherence to good corporate governance principles concerning all Company Secretarial matters and implementing the Corporate Services team’s ‘best practice’ development.

What do you need to succeed?
 

Must have

• Extensive experience in a similar function or equivalent
• Strong analytical, communication and organization skills (both verbal and written)
• Agile, able to adapt quickly
• Good knowledge of laws and regulations applicable to funds and Luxembourg commercial companies
• Perfect command of English and French
• ILA Certification in Luxembourg Company Secretarial & Governance Practice (also called Governance Officer) would be an asset
• Sets high standards of performance for self and strives to meet challenging objectives. Acts with integrity and within both the spirit and the letter of BlueBay's principles, policies and procedures.  
• Considers own role within the commercial context and focusses on the client. Respects obligations to internal and external clients and investors and treat clients fairly.
• Displays a positive and energetic attitude and team spirit, gets involved and proactively seeks out opportunities to advance the business.
• Consistently displays a ‘can-do’ attitude, perseveres in the face of setbacks, and remains calm and professional under pressure. 
• Establishes and maintains good relationships and works effectively and cooperatively with others. Communicates constructively, engages others positively and readily shares information and ideas. 
• Seeks out insightful, smart ideas to raise personal and team standards.
• Demonstrates the ability to think creatively to find solutions.  
• Responds quickly and positively to change and maintains effectiveness when experiencing change. 
• Invests time in learning new skills and gaining new experiences.

What is in it for you?

We thrive on the challenge to be our best - progressive thinking to keep growing and working together to deliver trusted advice to help our clients thrive and communities prosper.  We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses, flexible benefits and competitive compensation
• Leaders who support your development through coaching and managing opportunities
• Opportunities to work with the best in the field
• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• A world-class training program in financial services

Job Skills

Auditing (Inactive), Audits Compliance, Data Gathering Analysis, Decision Making, Ethical Business, Fraud Management, Internal Controls, Interpersonal Relationship Management, Results-Oriented, Risk Management

Additional Job Details

4 Boulevard Royal, 2ND FLOOR:LuxembourgLuxembourgLuxembourg40Full timeWealth ManagementRegularSalaried2024-03-052024-03-27