Senior Executive Assistant

Adecco is currently seeking a full-time Senior Executive Assistant for our esteemed client, a Canadian-based energy company located in Calgary, AB. In this pivotal role, you will be responsible for performing a wide array of complex and confidential administrative duties, while also playing a key communication role in support of the VP & HR.

The Senior Executive Assistant position demands a high level of confidentiality, sensitivity, initiative, and independent judgment. If you have more than 10 years of experience supporting executive leadership teams, along with robust communication skills and exceptional attention to detail, we encourage you to apply today!

• Location: Calgary, AB | Hybrid | 4 days in office, 1 day work from home

• Shifts: Monday to Friday | 8 hours/day

• Job type: Temporary | Full-time | 1-year contract

Here’s why you should apply:  

·       Free access to our Aspire Academy for continuing professional education

·       Hires fast, pays weekly 

·       Vacation Pay paid out on each weekly pay cheque 

·       Medical and dental benefits once qualified 

·       Free training programs 

Responsibilities:

·       Manage complex and ever-changing day-to-day schedules of the VP, HR via Microsoft Outlook

·       Anticipate all needs of the VP, HR by thinking and working proactively with a one-step-ahead mentality

·       Prepare meeting materials, including agendas and presentations

·       Oversee the effective document management for the VP, HR; maintain, prepare, review and support in all aspects of records and information management

·       Assist in regularly creating and editing memos and PowerPoint presentations

·       Coordinate domestic and international travel arrangements; prepare detailed travel itineraries inclusive of flights, visas, hotels, meeting agendas, etc.

·       Oversee personal and departmental expenses submitting all necessary invoices in Concur in a timely manner

·       Learn and act as a backup for the HRCC process

·       Act as the back-up for the HR Administrative Assistant

·       Manage all Human Resources Leadership Team documentation, follow up, action log, etc.

·       Manage all aspect of coordination/booking for the Human Resources Townhalls, meet and greets, etc.

·       Handle confidential information meticulously; escalate any required information with discretion

·       Update the HR All and HRLT Sharepoint as required

Qualifications:

• Must be legally eligible to work, and reside in Canada

• 7+ years of experience supporting executive leadership

• Preference for candidates with Oil and Gas industry experience

• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Teams, SharePoint)

• Strong communication skills, both written and verbal

• Ability to thrive in a fast-paced environment with a positive attitude

• Exceptional organizational and project management skills

• Detail-oriented with a proactive and solution-oriented mindset

• Experience managing highly sensitive information with discretion and professionalism

• Consistent desire to go above and beyond in all capacities

If you are interested in the SeniorExecutive Assistant position in Calgary, AB apply now, and an Adecco recruiter will reach out if you meet the requirements!

To find out more about Adecco Perks and what we can do for you please visit the link here: https://www.adecco.ca/en-ca/working-with-a-staffing-agency/adecco-perks/

@@j

CAC3088

#LI-WJ1