Site Administrator

AlumaSafway Inc (ASI) has been used by over 50,000 customers – ranging from Fortune 500 companies to local subcontractors. With one of the largest in-house engineering departments in the industry, specialized scaffold options can be designed to meet any challenge. AlumaSafway is a recognized leader, providing scaffolding and access solutions along with specialty services for projects of any size and scope across North America. At any given moment, through our network of approximately 110 branch locations in the U.S. and Canada, AlumaSafway is involved in thousands of exciting projects, from industrial and infrastructure applications to commercial construction.

We are presently seeking a Site Administrator for our Irving Oil Refinery in Saint. John, New Brunswick. Reporting to the Site Lead Administrator, the Site Administrator is responsible for coordinating all activities relating to payroll entry, billing, tag management, purchasing and customer service.

Key Responsibilities:

· Submit requisitions for orders and enter goods receipts in purchasing system;

· Log purchases and submit to customer for required approvals;

· Communicate purchasing information to suppliers;

· Review, verify, and file all timesheets for employees, ensuring all fields are completed;

· Time entry, and processing new hire and termination forms;

· Reconcile swipe data information against timesheets and make appropriate adjustments.

· Process, balance and retain weekly payroll timesheet data entry.

· Verify Purchase Orders and Work Orders;

· Balance hours with customer on a daily basis;

· Provide reports to supervisors/foreman as required;

· Update scaffold logs, productivity logs and track equipment movements;

· Maintain a weekly labor spreadsheet for mobilizations and tracking;

· Compile employee time, production, and payroll data from time sheets and other records;

· Review time sheets, work charts, wage computation, and other information in order to detect and reconcile payroll discrepancies;

· Verify attendance, hours worked, and pay adjustments, and post information onto designated records;

· Issue and record adjustments to pay related to previous errors or retroactive increases;

· Respond to customer requests and inquiries;

· Provide support for all site supervisors;

· Create and maintain accurate onsite electronic and paper files;

· Perform order entry;

· Attend regular update meetings with customers

Qualifications:

· 1-3 years of related experience with purchasing, billing or timekeeping is an asset;

· Grade 12 Diploma, post-secondary education in business is an asset;

· Knowledge of Profield is considered an asset;

· Health & Safety training is considered an asset;

· Previous experience in the construction industry is considered an asset;

· Intermediate working knowledge of Microsoft Office including Excel and Word;

· Excellent written and verbal communication skills;

· Strong time management and organization skills in order to meet various competing deadlines;

· Ability to interpret a variety of instructions (i.e. written, oral, diagram, or schedule form);

· Proactive, you are the person who asks “What can I do to help?” and then takes action to ensure success;

· Strong attention to detail, and high-level multi-tasking abilities are critical;

· Ability to self-motivate;

· Ability to work within a team and build a positive team environment;

· Ability to adapt to an ever-changing work environment with competing demands;

· Ability to display sound and accurate judgement, with the ability to resolve problems in a timely manner

AlumaSafway Inc.(ASI) is on a journey to building a diverse, equitable and inclusive workplace. We know that the best access and industrial service solutions are powered by diverse ideas and more perspectives mean more possibilities and improved solutions. We want every team member to feel included, valued and safe to share their ideas and opinions. Our continued success relies on making employment decisions based on qualifications and abilities and encourage applications from everyone, including visible minorities, Indigenous peoples, women and persons with disabilities.

We are pleased to offer a selection of competitive lifestyle benefits which could include a Group RRSP plan with company match, medical, dental, vision, life, AD&D and disability insurance, and paid time off. We support career advancement through professional training and development.

We will consider accessibility accommodations during the recruitment process to applicants upon request.

Job Type: Full-time

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Profit sharing
• RRSP match
• Vision care

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 2 years (preferred)

Work Location: In person