Specialist - Grants and Revenue, JWS (35hrs)

Position: Specialist - Grants and Revenue
Salary Range: Band 7 - $ 79,206 - $ 94,456
Location: Business Services, J.W. Singleton Education Centre
Work Schedule: 35 hours/week, 12 months a year
Effective Date: As Soon As Possible
Position Summary:
The Grants and Revenue Specialist is responsible for the reporting of all revenues, detailed grant calculations and enrollment reporting included in the Ministry Education Finance Information System (EFIS). The Grants and Revenue Specialist coordinates with the Planning Department, Information Technology (OnSIS Team), International Students Department and other departments as required to ensure accurate reporting of our enrollment information from our Student Administration System (Aspen) to EFIS.
The HDSB recently introduced a Work from Home Administrative Procedure. In accordance with this Administrative Procedure and with the approval of the immediate supervisor, employees who work at HDSB administrative sites may work from home for up to 50% of their regularly scheduled hours. Work from Home arrangements may change based on the future needs of the Board. The HDSB offers funding for professional development in accordance with the Terms and Conditions of Employment for management and administration support staff.
Key Responsibilities:
Acquire and maintain comprehensive knowledge of school board funding including in depth understanding of Ministry Grant Regulations
Review provincial benchmarks and board specific factors to maximize HDSB Grants and anticipate future funding changes
Analyze grant variances for all Ministry reporting cycles, Estimates, Revised Estimates, and Financial Statement as well as Interim reporting to the Board
Provides direction to the OnSIS Team regarding data exceptions in the systems that affect grant calculations
Clarifies rules for school register reporting requirements
Works with the OnSIS Group to ensure reports and queries developed in house continue to provide correct student data related to grant funding
Converts September enrolment projections from the Planning department into Full Time Equivalent (FTE) then to Average Daily Enrolment (ADE)
Reviews past trends to calculate part time pupil factor and project March 31 retention or growth rates
Works with Planning Department to coordinate and submit 4 year projections annually to the Ministry
Calculates required enrollment sents for every reporting cycle (for Ministry reporting purposes and for Board internal use including, staffing, decentralized school budget model, Senior Admin and Board reporting)
Responsible for the coordination for Revenue reporting for all Ministry reporting cycles as well as Interim reporting to the Board
Completes variance analysis for each reporting cycle including Financial statement back-up and support for external auditor queries
Board liaison for Ministry EFIS reporting issues and Technical Lead
Develops reports in the budget software
Work with other budget staff and IT to create reports for both Ad Hoc and internal reporting to the Board
Qualifications:
Minimum Requirements Required:
A University degree or equivalent in a Business field (Commerce, Accounting or Business Administration)
Four years of financial analytical experience
Accredited Accounting Designation (CPA)
Excellent knowledge of Financial Information Systems
Excellent communication and spreadsheet skills
Preferred Requirements Required:
6 years of financial analytical experience (preferably in an educational setting)
Advanced technical computer skills including report and query writing
Applications, along with your resume and other supporting documents must be submitted through Apply to Education – https://hdsb.simplication.com/ by 4:00pm on Tuesday March 12, 2024
Job Category: Management & Professionals - Job Code#3690130
We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will be made through the email address provided on the applicants’ Apply To Education profile page.
First consideration for posted vacancies will be given to qualified applicants from the employee group in which the vacancy occurs.
Equity:
The Halton District School Board recognizes that, consistent with the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), the Ontario Human Rights Code and the Canadian Charter of Rights and Freedoms, employment practices and procedures at all levels should reflect, demonstrate understanding of and respond to a diverse population. The Board is committed to providing a workplace environment that is fair and equitable to all.
In our efforts to ensure an inclusive, diverse and representative workforce, we will:
value, promote and encourage the hiring of staff from under-represented communities;
grant first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities. Where a collective agreement or terms and conditions govern the hiring or promotional process, this will be done in a manner that is consistent with the School Board’s obligations.
Applicant Self Identification Questions:
As part of the recruitment and selection function, the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code, HDSB’s Teacher Hiring Practices Administrative Procedure, HDSB’s Employment Equity Policy and Ontario’s Anti Racism Data Standards:
Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15, in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. In accordance with HDSB’s Employment Equity Policy, personal information collected on this form will aim to achieve an inclusive, diverse and representative workforce. It works to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.
Although hiring policies must adhere to the qualification requirements set out in applicable Regulations (eg. Regulation 298, “Operation of Schools – General”) and any applicable collective agreement provisions, the Board recognizes the importance of the following when developing its selection and evaluation criteria:
valuing applicants’ additional experience, lived experience, skills, backgrounds and perspectives; and
granting first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities.
We encourage you to respond to our voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals, strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position, and will be shared with the hiring manager and/or committee members responsible for the hiring process.
The section includes questions from Ontario’s Anti-Racism Data Standards (Standards, 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent, effective practices for producing reliable information to support evidence-based decision-making and public accountability to help eliminate systemic racism and promote racial equity (adapted from Ontario’s Anti-Racism Data Standards, 2017).
Questions about this collection may be directed to Marsha Sulewski, Supervisor of Staffing and Recruiting at sulewskim@hdsb.ca.
Accommodation:
Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.
Wellness:
The HDSB is committed to providing a respectful and healthy work environment.