Subcontracts Administrator (On-Site) - Kearl Lake, Alberta

WorleyCord is a leader in industrial construction in Alberta and western Canada. Our employees enjoy exciting careers in fabrication, modularization, field installation, and professional support services for some of world's most challenging heavy-oil facilities, gas plants, power-stations and other industrial projects. As part of the global Worley team, we enjoy shared resources and opportunities with more than 20 Canadian locations and 40 countries.

Cord is seeking a Subcontracts Administrator to join our Subcontracts team at our project site near Fort McMurray, Alberta

Work Conditions:

• Work requires personnel to be on the project site
• Fly-in Fly-out (flight hubs are from Edmonton or Calgary), Camp accommodations
• Flights are booked by Cord's Travel Coordinator, from flight hub location to site/camp.

Supporting the Supply Chain function, the Subcontracts Administrator is responsible for the administration of all awarded subcontract services required to support the ongoing operational, production and administrative functions of WorleyCord. Subcontract Administrators are responsible for kick-off meetings, progress meetings, vetting and logging LEMs, processing invoices, management of change, claims resolution and closeout of subcontracts including the ongoing evaluation of suppliers who have been selected to provide services that support the short and long term goals of WorleyCord.

Relationship: The Subcontracts Administrator reports to the Subcontracts Manager in all matters. In functional duties, the incumbent will liaise with all departments and branches including project and site construction managers, module yard, fabrication shop, project controllers and other internal and external customers of WorleyCord.

Responsibilities:

• Manage subcontractor performance in accordance with established subcontract obligations and worksite expectations.
• Facilitate and lead all subcontractor meetings.
• Build and maintain strong relationships with subcontractors, internal stakeholders, and client representatives where applicable.
• Monitoring and control of subcontractor incurred costs.
• Maintain organized electronic files.
• Attestation and processing of all subcontractor invoices.
• Coordination of all subcontractor management of change activities.
• Issuing correspondence and notices to subcontractors as required.
• Coordination of client approvals as may be required.
• Coordination of claims/disputes to resolution.
• Maintaining all records related to subcontract administration, including maintenance of logs and provide regular and special reporting to various functions as required.
• Progressively close-out all subcontracts following work completion and complete subcontractor performance evaluations.
• Adhere to all corporate policies and ethics codes, i.e., Corporate Code of Conduct.
• Undertake specifically assigned projects relating to the procurement and contract functions and provide summaries, reports, business cases and recommendations on projects along with other activities as required.

Qualifications:

• 3+ years supply chain, procurement, and/or contract experience, preferably in a manufacturing, oil & gas or construction environment.
• It is considered an asset for candidates to hold SCMP accreditation (C.P.P.) and/or post-secondary achievement related to Business Administration, Accounting, Business Planning and Operations, Project Management, Business/Contract Law, Commerce and Management Theories.
• Knowledgeable in Supply Chain Management processes utilized in manufacturing, oil & gas and / or construction environments.
• A high level of discretion and confidentiality.
• Excellent time management and organizational skills.
• Maturing negotiation skills.
• Ability to work productively in a team environment as well as independently with nominal supervision.
• Excellent communication skills in both verbal and written formats.
• Ability to influence decisions and results without alienating people or being adversarial.
• Interpersonal skills – establish direct working relationships and rapport with all levels within the organization
• Literacy in all Microsoft Office products.

WorleyCord strives to be an industry leader in health, safety and environmental performance. Our vision is to achieve zero harm to people and assets, and zero environmental incidents. We select people who share our values, beliefs and commitment to this vision and who demonstrate the expected behaviors, competencies and performance associated with their prospective roles with the company.

Attention Staffing & Recruitment Agencies: WorleyCord LP will not pay fees for recruitment activities related to the hiring or placement of a candidate unless a written service agreement has been established and executed between a duly authorized representative of WorleyCord LP and the recruitment/placement firm. In addition, in order to qualify for recruitment fees, all candidate resumes must be submitted to WorleyCord LP through our Human Resources Recruitment department. Resumes sent to our individual department heads without the express written approval of the recruitment department will be ineligible for a fee.

Job Type: Full-time

Salary: $45.00-$60.00 per hour

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Vision care

Schedule:

• Day shift
• Overtime

Supplemental pay types:

• Overtime pay

Application question(s):

• Please be advised flights are covered by WorleyCord from one of the designated flight hubs to the project/camp location - ONLY. Any other flights/travel expenses are at the individual's own cost.

Experience:

• subcontracts: 3 years (required)
• site: 3 years (required)

Work Location: In person