Temporary Part Time Staffing Clerk

File No: MNU-24-01
Date Posted: January 12, 2024
Closing Date: Until Filled
Location: Ongwanada Resource Centre
Dates of Vacancy: February 5, 2024 – January 29, 2026
Hours of Work: 24 hours per pay minimum guarantee
Wage: Hourly:$25.52-$27.26

POSITION:

Under the direction of the Scheduling Supervisor and in consultation with respective managers of departments, the incumbent “schedules” staff utilizing computer software in accordance with appropriate collective agreements.

Ongwanada offers defined benefit pension (HOOPP), a competitive benefit plan or paid in-lieu of benefits for casual and part-time employees.

DUTIES AND RESPONSIBILITIES:

• Maintain up-to-date confidential records of staff skills and knowledge,
• Maintain a record of employees’ availability;
• Prepare daily call-in sheets for all shifts in an accurate and timely manner;
• Receive requests for staff replacements due to sickness, vacations, other leaves of absences, and/or additional staffing needs from department Supervisors/Managers;
• Call staff to fill available shifts in accordance with scheduling protocols and in compliance with the appropriate collective agreement;
• Completing record of staff’s acceptance/non-acceptance of offered shifts;
• Contact Scheduling Supervisor, department manager/supervisor regarding schedule-related issues, problems, atypical situations;
• Input staff data into the computer data base.

** For the complete position description please contact Human Resources.

QUALIFICATIONS, SKILLS & KNOWLEDGE REQUIRED

• Excellent business computer software skills;

• Ability to maintain confidential information and to work under pressure;
• Ability to concentrate on detailed work with frequent interruptions;
• Good communication skills and ability to tactfully and courteously interact with staff and supervisors;
• Ability to work on own initiative with minimum supervision together with good organizational skills;
• Ability to work non-traditional hours and week-ends on a rotational basis.
• Experience with staff scheduling, preferably in a unionized environment an asset;
• Understanding a use of scheduling software an asset;

Les candidats bilingues sont fortement encouragés à soumettre leur candidature.

Please submit a Cover letter and Resumequoting file number by the noted closing date to:

Human Resource Generalist

Ongwanada

191 Portsmouth Avenue

Kingston, ON K7M 8A6

Fax (613) 548-8135

Job Types: Part-time, Fixed term contract

Salary: $25.52-$27.26 per hour

Benefits:

• Company pension
• Disability insurance
• Employee assistance program
• On-site parking

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• Holidays
• Monday to Friday
• Morning shift
• Night shift
• On call
• Overtime
• Weekends as needed

Education:

• Secondary School (preferred)

Experience:

• Dental receptionist: 1 year (preferred)

Ability to Commute:

• Kingston, ON (required)

Ability to Relocate:

• Kingston, ON: Relocate before starting work (required)

Work Location: In person