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SalaryABOUT THIS CAREER OPPORTUNITY
The Western Industrial Region delivers solutions to a diverse customer base in Oil & Gas, Mining, Hydro, and Manufacturing across Canada's four Western Provinces. Our business line includes Construction, Turnarounds & Maintenance, Commissioning, Fabrication and Engineering Services.
If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.
We are seeking a Travel & Accommodation Administrator to be based at the CNRL Horizon Site in Northern Alberta. This is a temporary position to support an industrial construction turnaround project starting in 2024. Charter flights from Calgary or Edmonton and camp will be provided.
The Travel & Accommodation Administrator is responsible to work closely with CNRL travel team to coordinate all Black & McDonald charter flight & camp accommodation requirements and will report to Project Cost Controls. Duties and responsibilities include but are not limited to:
- Ensure arrangements are in compliance with the contract and client/company's travel policy
- Ensure booking confirmations, itineraries (arrival & departures), maps, directions and instructions are delivered to the traveler in a timely manner
- Maintain all changes to traveler profiles
- Ensure travelers are provided with updated information including flight or camp changes
- Be part of an overall team and liaise with other staff members to ensure continuity and standards are maintained
- Submit reports to Project Cost Control as required
- Provide administrative assistance as required to the project team including but not limited to; Timesheet & LEM processing, onboarding, HR and safety tasks
- Assist project team in any other administrative duties as required
COMPETENCY REQUIREMENTS
- Communicates Effectively (excellent verbal and written communication skills)
- Customer Focus
- Holds Self and Others Accountable (proven ability to accurately handle a high volume of transactions, meet deadlines and prioritize workload)
- Problem Solving and Innovation (strong analytical and critical thinking skills)
- Teamwork and Collaboration (demonstrated ability to collaborate with a variety of people in a professional manner; Flexible team player with the ability to function independently while working in a team environment)
EDUCATION & WORK EXPERIENCE REQUIREMENTS
- University Bachelor's Degree or College Diploma preferable in Business/Office Administration or equivalent
- Construction Safety Training Systems (CSTS-09 or CSO)
- 7+ years in a similar role & Industry with remote site experience
- Experience & knowledge working with unions
SKILLS, ABILITIES, AND OTHER REQUIREMENTS
- Advanced proficiency in Microsoft Office (Excel, Word & Outlook) in addition to SharePoint, scanning and working with pdf, jpeg & image documents
- Able to learn new systems and processes advanced computer literacy
- Self-motivated, with a strong desire to succeed
- Customer service focused mind set
- High attention to detail and extreme accuracy in all areas of work
- Able to work in a fast paced, multi deadline, team-oriented environment with shifting priorities and rapid change
- Effectively prioritize and execute tasks independently with strong time management skills to meet deadlines in a high-pressure environment
- Demonstrates a sense of urgency and strong commitment to achieving goals
- Ability to multi-task and with strong problem identification / resolution skills
- Self-motivated, action oriented and ability to work collaboratively in a team environment or independently on routine tasks with a positive attitude
- Ability to interpret and implement company policies and procedures
- Operates with integrity, discretion and always maintains confidentially
- Pre-access A&D will be required
Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.
