Travel & Entertainment Accountant

Position Overview

The T&E Accountant manages the accounting for the Travel & Entertainment (T&E) expense program in a fully automated environment, and supports the Finance Team with the month's close and general accounting tasks. This role entails reconciliation and posting expense transactions, managing T&E support and communication, creating efficiencies in process flow, providing management with ad hoc reporting requests, as well as supporting the Finance Team with recording monthly transactions, analyzing data, and reconciling general ledger accounts. The T&E Accountant position will report to the Assistant Controller.

Key Job Responsibilities

Accounting

• Reconcile and post the monthly Company Credit Card transactions, as well as any necessary expense accruals.
• Provide audit support and process improvements of the travel platform.
• Maintain Expense Platform master data (expense categories, GL and Cost Centre mapping, tax tables) to ensure accurate reporting.
• Prepare weekly/monthly reports for stakeholders based on expense data, and other ad hoc reports as required.
• Validate and post the Out-Of-Pocket expense transactions weekly and reconcile to the bank.
• Perform related balance sheet account reconciliations.

Certify Administrator

• Lead the Travel and Entertainment (T&E) function, acting as the primary administrator for Expense platform and Expense Policy Subject Matter Expert
• Resolve employee’s account inquiries and expense questions while maintaining top level customer service.
• Partner with Certify support to troubleshoot account or reporting issues.
• Resolve any issues with employee data and coordinate with the HRIS team for resolution.

Credit Card Program Administrator

• Maintain active cardholder data and support the issuing of new cards or modification of limits as required.
• Review total company credit utilization to ensure sufficient available funds.
• Maintain relationships with corporate card providers and troubleshoot cardholder issues.

Auditing

• Manage strong internal control environment and ensure compliance to key SOX controls.
• Manage and fulfill audit requests.
• Perform reviews/audits of expense reports and provide approvals or rejections.

Job Requirements

• Post-Secondary degree/certificate in Accounting/Finance or equivalent experience
• 4+ years of Accounting and T&E experience in large organization (1000+ employees)
• Must have advanced Excel skills
• Excellent verbal and written communication skills
• Strong analytical skills
• Strong attention to detail
• Strong customer service background
• Ability to manage multiple tasks with strict deadlines
• Continuous improvement attitude and open to change
• Highly motivated, self-directed, and performance driven