Trial Coordinator/judicial Secretary

Consider this challenging opportunity in the Ontario Court of Justice, where you will coordinate and schedule cases in criminal, family and other courts and provide administrative and secretarial services to the judiciary.
Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

In this position, you will be responsible for:
• maintaining court lists utilizing established scheduling practices
• collecting and compiling statistical reports
• attending court to set dates and monitor case flow
• providing administrative and secretarial services

How do I qualify?

Mandatory

• You are able to type 50 words per minute.

Organizational, Judgment and Analytical Skills:

• You have proven organizational and planning skills to schedule court sittings and coordinate judicial resources and facilities for optimal usage
• You possess the ability to work under pressure and to prioritize, multi-task and complete work to meet deadlines
• You have judgement and problem-solving skills to identity and resolve issues
• You have analytical skills to research and respond to inquiries and resolve conflicts successfully

Technical Knowledge and Experience:

• You have knowledge of relevant legislations (e.g., Courts of Justice Act, Criminal Code of Canada, Criminal Rules, Family Law Act)
• You have the ability to work within court procedures including knowledge of legal terminology and documents
• You have demonstrated legal secretarial and administrative experience

Communication and Interpersonal Skills:

• You have excellent written communication skills to compose correspondence and transcribe judgments
• You have excellent oral communication skills to work cooperatively and to effectively liaise and negotiate, using tact and diplomacy, with judges, staff, counsel and the public
• You have interpersonal skills to deal with confidential and sensitive information

Computer Skills:

• You have demonstrated computer skills using applications such as Microsoft Office, e-mail, Internet and the Intranet