Virtual Personal Assistant

About Us

Virtual Administration Ltd was founded in 2006. We are a home-based team of 12 professional, experienced Virtual PAs who provide flexible, reliable and affordable administrative support to over 70 clients. We work with and support a very niche client market of private occupational therapists, brain injury case managers, physical therapists, speech pathologists, neuropsychologists and other independent healthcare professionals. We have a healthy footprint in the UK and Canada.

Virtual Administration is a rapidly growing company with belief in achieving a great work-life balance, whilst delivering a high quality of workmanship and maintaining an exceptional level of professional relationships.

Ideal Candidate -

Virtual Administration Ltd is seeking highly-skilled, home-based, Personal Assistant/Administrator to work from home.

You must be a confident, friendly communicator with great empathy and enjoy working remotely. We are looking for individuals who must:

• Have at least 5 years PA experience at director level.
• Be based in Ontario.
• Have excellent communication skills.
• Have excellent English, grammar, punctuation, proof reading and formatting skills and good numeracy.
• Have excellent organisational skills.
• Be confident in corresponding by email and telephone accordingly to requests and tasks.
• Be able to prioritise tasks accordingly.
• Be a self-starter, able to work with little assistance and use own initiation and judgement.
• Have good knowledge of Microsoft Office Suite.
• Have a calm manner under pressure.
• Resilient and tenacious.
• Strong levels of initiative.
• Fun.

Requirements

You must have experience of:

• Dealing with new enquiries by email and telephone.
• Responding to emails in a professional manner on behalf of the client.
• Proof-reading complex reports.
• Formatting of documents and complex reports.
• Excellent report formatting skills using Word.
• Good working knowledge of Excel creating working spreadsheets using filters and confident in using formulas.
• Typing documents from audio files.
• Creating invoices using online software.

You must have:

• A reliable and suitable computer, printer, scanner and internet connection.
• Microsoft Office including Microsoft Outlook (desktop version).
• Robust cybersecurity in place.

Desirable

• Healthcare administration background.
• Legal administration background.
• Appreciation of patient confidentiality, data protection medical ethics.
• Knowledge of patient record management systems.
• Good balance of professionalism, fun and light-hearted.

Important information

This is a self-employed position, working as an Associate of the company. You will be responsible for paying your own tax and insurance.

Job Type: Freelance

Salary: From $20.00 per hour

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Work Location: Remote