Admin Support Rep Air Ops

1. Air Operations Administration

• Processing invoices, expenses, reimbursements as well as ordering office supplies and making travel arrangements as well as itinerary management
• Reconcile volumes and billing for Air Service Providers and Canada Post
• Process purchase orders and invoicing; tracking and dispatching of specific requests.
• Prepare written documentation such as, but not limited to, correspondence, reports, statements, and expense reports on a timely and accurate basis, utilizing appropriate computer software and standard formats.
• Record keeping including developing and maintaining a well-organized file system that permits easy reference and retrieval of information
• Calendar maintenance and ensuring alignment of calendars/expectations across National Air Operations team
• Answer/direct calls, review and sort mail/faxes/e-mail identifying actions required and taking action where appropriate
• Other duties as required
• Will maintain high level of professionalism in dealing with all internal and external customers
• Will ensure that all materials and discussions remain confidentia

2. Revenue Vehicle Fuel Card systems

• Co-ordinate the replacement of fuel cards with Field Operations
• Update vendor databases with current fuel card and vehicle data
• Track and maintain records for card replacements

3. Interprovincial Fuel and Mileage Reporting (IFMR)

• Co-ordinate weekly terminal reporting for IFMR system
• Verify data and corrections with terminals
• Prepare quarterly reporting to General Accounting

Qualifications:

• Exemplifies and consistently demonstrates our core competencies of communication, innovation, change management, relationship building and leadership
• Post-secondary education or equivalent work experience
• Excellent knowledge of Microsoft Office Suite
• Prior SAP experience is required
• Ability to communicate effectively (written and verbal)
• Excellent customer service skills
• Creativity an asset
• Ability to work with little supervision
• Well-developed problem solving skills
• Ability and disposition to take initiative