Address
Form of work
Salary 1. Air Operations Administration
-Processing invoices, expenses, reimbursements as well as ordering office supplies and making travel arrangements as well as itinerary management
-Reconcile volumes and billing for Air Service Providers and Canada Post
-Process purchase orders and invoicing; tracking and dispatching of specific requests.
-Prepare written documentation such as, but not limited to, correspondence, reports, statements, and expense reports on a timely and accurate basis, utilizing appropriate computer software and standard formats.
-Record keeping including developing and maintaining a well-organized file system that permits easy reference and retrieval of information
-Calendar maintenance and ensuring alignment of calendars/expectations across National Air Operations team
-Answer/direct calls, review and sort mail/faxes/e-mail identifying actions required and taking action where appropriate
-Other duties as required
-Will maintain high level of professionalism in dealing with all internal and external customers
-Will ensure that all materials and discussions remain confidentia
2. Revenue Vehicle Fuel Card systems
-Co-ordinate the replacement of fuel cards with Field Operations
-Update vendor databases with current fuel card and vehicle data
-Track and maintain records for card replacements
3. Interprovincial Fuel and Mileage Reporting (IFMR)
-Co-ordinate weekly terminal reporting for IFMR system
-Verify data and corrections with terminals
-Prepare quarterly reporting to General Accounting
Qualifications:
-Exemplifies and consistently demonstrates our core competencies of communication, innovation, change management, relationship building and leadership
-Post-secondary education or equivalent work experience
-Excellent knowledge of Microsoft Office Suite
-Prior SAP experience is required
-Ability to communicate effectively (written and verbal)
-Excellent customer service skills
-Creativity an asset
-Ability to work with little supervision
-Well-developed problem solving skills
-Ability and disposition to take initiative
