Administrative Assistant

Who we are

Viacore Solutions has been providing timely access to conveyor belting and material flow handling products, accessories and solutions since 1969. We make things move for our clients. Through our thirty plus locations across Canada and the US, Viacore enjoys one of the largest sales and service networks in the Material Handling industry in North America. Viacore’s customer-oriented maintenance service has earned us a reputation for being the best in the industry. www.viacore.com

Who we're looking for

Viacore is currently seeking an Administrative Assistant who will provide administrative support to HR, H&S and AP within our Edmonton office. The Ideal candidate is someone who has strong attention to detail, time-management abilities, communication skills (both verbal and written), and can work independently as well as within a team. This is an entry level position with opportunities to learn and grow both in the HR and field.

Specific Duties & Responsibilities include but not limited to:

Assist the Accounts Payable department with administrative duties including:

• Enter received inventory, capex and expenses In Office program
• Scan and copy invoice, receipt of goods and waybills and download to DocLink
• Manage and issue local credit card purchases
• Review and approve monthly recurring invoices

Assist the Health and Safety department with administrative duties including:

• Managing contactor site software’s
• Corresponding with clients regarding documents they require
• Running monthly and quarterly H&S reports in company LMS
• Uploading documents to SharePoint and LMS (policies, procedures, rate statements, clearance certificates)
• Track company safety milestones (Reportable & recordable injuries)
• Update mileage for each branch and correspond with respective branches
• Manage Safety Data Sheets
• Monitor D&A testing program and reporting anomaly

Assist HR department with administrative duties including:

• Match field report hours to tablet hours
• Review staff hours to ensure they’ve been entered into time & attendance program by cutoff – twice monthly
• Creating and releasing company internal job posts and generating job advertisements on Indeed
• Assisting with recruitment (conducting resume screening, phone interviews, reference checks) as required
• Provide and maintain new hire packages
• Monitor HR email for job applications and send to relevant personnel
• Set up new employee files
• Set up reminders for Service Recognition program, anniversaries and job reviews
• Complete benefits enrolment/termination/status and information changes
• Revising and uploading documents to Sharepoint and LMS

Qualifications

Knowledge/Education & Experience:

• 1-2 years of office administration experience required.
• Experience in working with “Contractor Management Software’s” e.g., Avetta, ISN, Complyworks etc. would be an advantage.

Skills & Abilities:

• Strong attention to detail
• Must be able to work with confidential/sensitive information.
• Strong skills in Microsoft office applications (Word, Excel)
• Great communication skills – both verbal and written
• Effective time management skills and able to work independently.

Does this job interest you? If so, please apply with a current resume and a cover letter introducing yourself.

We thank all applicants in advance, but we will only contact those who have been shortlisted.

INDHP

Job Types: Full-time, Permanent

Salary: $52,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Work from home

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative: 2 years (required)

Work Location: In person