Administrative Assistant

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Respond to employee questions and complaints
• Plan and control budget and expenditures
• Oversee the preparation of reports
• Oversee development of communication strategies
• Manage contracts
• Establish and implement policies and procedures
• Carry out administrative activities of establishment
• Perform data entry
• Provide customer service
• Review, evaluate and implement new administrative procedures
• Oversee the analysis of employee data and information
• Establish work priorities and ensure procedures are followed and deadlines are met
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Plan, organize, direct, control and evaluate daily operations

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Access
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• Quick Books
• Simply Accounting
• MS Windows
• PeopleSoft
• MS Outlook
• Social Media

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Tight deadlines
• Repetitive tasks
• Attention to detail

Personal suitability

• Ability to multitask
• Client focus
• Excellent oral communication
• Excellent written communication
• Flexibility
• Reliability
• Team player
• Time management