Administrative Assistant

JOB OPPORTUNITY

Administrative Assistant

The opportunity

Leduc County is looking for an experienced and highly motivated Administrative Assistant to join our team. Reporting to the Manager of Human Resources and Health and Safety, this exciting opportunity provides support to the human resources and health and safety functions within Corporate Services and related committees. Through a flexible, solution-oriented approach, the Administrative Assistant is key to the execution of the department’s deliverables.

About us

We support the employee experience and are dedicated to providing and maintaining a healthy work-life balance and environment for our employees.

Leduc County’s mission is to lead the way for people and business to thrive. Our vision is to create a caring and growing community at the centre of industry and agriculture. Leduc County’s operations are guided through our values of:

• Accountability – we look after the best interests of Leduc County citizens.
• Integrity – we follow through on our commitments.
• Passion – we believe in the good that local government can provide and will carry out our roles in a way that shows the importance of local government.
• Responsiveness – we act quickly to provide local programs, services, facilities and amenities that our citizens require.

About you

You are a team and relationship builder who promotes a safe, collaborative and professional work environment. You are committed to continuous improvement, customer service, innovation and supporting Leduc County’s vision of growing a vibrant and spirited community.

If you excel working under pressure, and if forward-thinking, problem-solving, strategic planning and quick adaptability to change is second nature to you, keep reading because we want to hear from you!

What you will do

1. Greets internal and external customers in a professional and friendly manner (in person, electronically and by telephone), responds to inquiries and directs to the appropriate person or department.

• First point of contact for all group benefit inquiries, recruitment inquiries, and general employee questions.
• Provides information and support to staff on general human resources issues, administrative directives,and other related human resource (HR) programs.
• Determines when a complex inquiry should be transitioned to another team member.

2. Performs general administrative tasks:

• Maintains human resources and health and safety files and databases.
• Drafts, formats and proofs various types of documents.
• Oversees the flow of information, processes and forms between HR and all other departments within the organization.
• Supports organizational committees that have been established to support the health and safety and human resource functions of the organization (including, but not limited to the joint health and safety committee and the job evaluation committee).

3. Provides administrative support to the recruitment, onboarding, offboarding, and orientation process for all full-time and permanent positions, including:

• Supports development of all recruitment documentation and approval forms.
• As required, supports the delivery of human resources orientations.
• Coordinates the onboarding and offboarding process for all new hires and collaborates with other departments as required.

4. Administers the group benefit plan including enrollment, changes and terminations.

• Supports the employee experience by responding to questions and concerns from employees in a timely manner.
• Liaises with payroll and group benefits broker as needed. Escalates issues and trends related to group benefits to the appropriate authority for follow-up.
• Processes enrollments, changes, and terminations, and supports the flow of information between the group benefits providers and employees.

5. Coordinates monthly service award recognition.

6. Supports departmental event planning and implementation.

7. Provides administrative support to department staff as required.

8. Assists other departments with administrative support as required.

9. Provides coverage for lunch-hour County Centre front desk reception duties on a rotational basis with other Administrative Assistants.

10. Adheres to guidelines as set out in Leduc County’s policies and administrative directives.

11. Accountable for working in compliance with the Alberta Occupational Health and Safety Act,
Regulation and Code and participation in the Health, Safety and Wellness Program.

12. Performs related duties as required.

What you need to succeed

Must-have

• Certification in office administration and three (3) years of administrative experience is required.
• Registered Professional Recruiter (RPR) designation, and/or Group Benefits Associate (GBA) designation would be considered assets.
• Proficiency in Microsoft Office applications, including word processing, spreadsheets, databases, is required.
• Familiarity with other software programs and databases for presentations, report writing, data and financial management is an asset.
• Must be able to produce documents in various business formats that are error free and grammatically correct.
• Attention to detail is critical.
• The ability to follow verbal and written instructions and procedures, prioritize tasks and work independently is required.
• Must be able to contribute effectively in a team environment and provide consistent, friendly, professional customer service to internal and external customers in the face of ongoing change, regular interruptions and the pressure of deadlines or emergency situations.
• The ability to maintain the highest level of confidentiality is essential.

Nice to have

RPR designation, experience with recruitment or benefits administration would be an asset!

What’s in it for you

Our leadership team values your voice, input and is committed to your growth and success. We are committed to be our best and hire the best!

We offer a competitive annual salary of between $56,108 and $70,136, municipal pension plan, three- weeks vacation allocation, and an employer-paid comprehensive benefits package.

The opportunity is a temporary position ending December 31, 2024 and is 35 hours per week scheduled

Monday to Friday, with some extended hours to meet operational requirements. The office is located at

101-1101 5 St. Nisku, AB.

How to apply

Applications must be submitted on our website at careers.leduc-county.com to be considered.

We thank all applicants however only those selected for an interview will be contacted. This position closes January 22, 2024.

Job Type: Full-time

Salary: $56,108.00-$70,136.00 per year

Schedule:

• Monday to Friday

Work Location: In person