Administrative Assistant

Administrative Assistant

The Organization

With a population of more than 1.5 million and a GDP of $109 billion, the Edmonton Metro Region is one of the youngest and fastest-growing regions in the country. In the next 20 to 25 years, the Region is on track to welcome another million people and another 470 thousand jobs. With this in mind, the Government of Alberta established the Edmonton Metropolitan Region Board (EMRB) in 2008, to bring together the decision-makers from the Region to collaborate on regional long‑term integrated land use planning.

The Board of the EMRB is comprised of the mayors of the thirteen largest municipalities in the Region. They work to build together what none of them can build alone—a globally competitive Region that offers an unparalleled quality of life and a wealth of economic opportunities. The Board is supported by its own CEO and administrative team that work closely with member municipalities in fostering opportunities for dialogue and collaboration in the development and implementation of the Region’s growth plan, the blueprint for ensuring responsible growth for future generations.

The Opportunity

Reporting to the Director of Corporate and Stakeholder Relations with dotted line accountability to the Executive Assistant (EA) to the CEO, the Administrative Assistant is responsible for providing comprehensive administrative support to the organization. This includes administrative support for the leadership team, booking and scheduling Board and Committee meetings, coordinating meeting materials and providing meeting logistical support, taking minutes, and correspondence.

This role also serves as the office receptionist and as additional support to the Office Manager with financial reporting.

The Ideal Candidate

As the ideal candidate you are person who enjoys providing a high level of administrative support, and who can establish and improve processes as warranted. You are a detailed person who takes a great deal of pride in the accuracy and timeliness of your work. You are highly proficient with technology, from virtual meeting platforms to social media, to MS Office suite and Adobe Acrobat Pro. Familiarity with other office software programs (i.e., M-Files, iCompass, Sage etc.) would be an asset.

Above all you are a team player who can be relied upon to take initiative! You possess excellent communication skills both verbal and written, and your experience demonstrates your ability to communicate effectively and interact in a professional manner. A high level of political sensitivity is required. You are also a person who works effectively alone and can multitask and prioritize your workload well.

You will have a minimum of three years of related experience in an administrative role preferably in a professional environment combined with a related diploma in office or business administration. Equivalences will be considered. Related experience in municipal and provincial government or other public sector or regulatory environment would be an asset.

If you have all these qualities and relish the opportunity to be part of an organization that truly makes a difference, we would like to hear from you.

This role works a 35-hour work week and the EMRB offers a comprehensive compensation and benefits package including the opportunity to participate in Local Authority Pension Plan (LAPP).

Location

This position is based in Edmonton, with approximately 1-2 days/week of hybrid work possible as business needs allow.

How to Apply

To apply for this exciting opportunity please apply by email and include a cover letter and resume, and your salary expectations in confidence to:

Tammy Oberik

Human Resource Consultant, EMRB

Through the Indeed Portal

Closing Date: February 12, 2024

Thank you for your interest in EMRB.

Only those candidates selected for interviews will be contacted. No phone calls please.

To learn more about EMRB & this position please visit:

Job Types: Full-time, Permanent

Salary: $43,680.00-$59,150.00 per year

Benefits:

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Ability to Relocate:

• Edmonton, AB T5J 0H8: Relocate before starting work (required)

Work Location: In person