Administrative Assistant

Responsibilities

Tasks

• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Consult with clients after sale to provide ongoing support
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury

Supervision

• 1 to 2 people

Experience and specialization

Computer and technology knowledge

• MS Excel

Area of specialization

• Correspondence
• Reports and records
• Invoices

Additional information

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Repetitive tasks

Personal suitability

• Excellent oral communication
• Accurate
• Client focus
• Reliability
• Time management
• Accountability
• Dependability
• Quick learner

Benefits

Other benefits

• Free parking available
• Parking available