Administrative Assistant

Job Description:

We are seeking a detail-oriented and organized individual to join our team as a Part-Time Office Administrative Assistant. As the first point of contact for our office, you will play a crucial role in ensuring smooth day-to-day operations.

Duties and Responsibilities:

1. Office Management:

 Greeting clients

 Answer and direct incoming calls to the appropriate personnel

 Manage incoming and outgoing mail and packages

2. Administrative Support:

 Provide administrative support to two Advisors

 Assist in data entry, document preparation, and filing

 Maintain and update office records and databases

3. Scheduling and Coordination:

 Schedule appointments and maintain calendars for two advisors

 Schedule meetings

 Coordinate conferences and events

4. Communication:

 Respond to emails, phone calls, and inquiries in a timely manner

 Distribute internal communications as needed

5. Technical Skills:

 Required proficiency in using MS Office, especially Outlook and Excel

 Basic knowledge of office equipment and troubleshooting

 Experience with a customer relationship management tool, such as Salesforce, is

considered an asset

6. Organization and Time Management:

 Prioritize tasks efficiently to meet deadlines

 Maintain a clean and organized office environment

Hours & Compensation:

The position offers flexible hours, health benefits and an opportunity for professional development.

Wages start at $19 an hour and opportunity for growth upon licencing should you wish to pursue a career in the industry. Starting at 12-18 hours per week (2-3 days a week at 6 hours per day).

Who would excel in this role?

This position will appeal to a detail orientated individual possessing exceptional interpersonal and time management skills. The ability to work independently and the desire or willingness to learn is essential.

Location:

Sun Life Financial Office - 404 Scenic Dr South Lethbridge, Alberta.

Qualifications:

Proven experience in an administrative role is preferred, along with strong communication and interpersonal skills. Must posses the ability to multitask and adapt to changing priorities. Proficient in Microsoft Office Suite. If you are a self-motivated individual with excellent organizational skills, we encourage you to apply for this exciting opportunity. Please submit your resume and cover letter detailing your relevant experience to ethan.kuzek@sunlife.com.

Job Type: Part-time

Salary: From $19.00 per hour

Expected hours: 12 – 18 per week

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Flexible schedule
• Life insurance
• Vision care

Schedule:

• No weekends

Education:

• Secondary School (preferred)

Experience:

• Customer relationship management: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Ability to Commute:

• Lethbridge, AB T1J 4S3 (required)

Ability to Relocate:

• Lethbridge, AB T1J 4S3: Relocate before starting work (required)

Work Location: In person