The Company
Fast + Epp is an internationally recognized structural engineering firm with a team that prioritizes creativity and simplicity. We work with all materials but are well known for our mass timber and timber-hybrid projects. We love working on architecturally expressive structures, on every scale from single-family homes to large institutional buildings. We enjoy work with a high premium on structural expression. We strive to improve people’s lives through practical, holistic structural design.
We are searching for a personable, professional, and team-oriented Administrative Assistant to work in our beautiful Vancouver office located in Cambie Village. The Administrative Assistant provides an exceptional experience for employees and office visitors. As a member of the Operations team, you’ll provide administrative support across all offices and ensure all departments have the support they need to run smoothly.
You’re an ideal candidate if you thrive in a role with lots of variety and have excellent communication skills!
This is an 100% in office position.
Day-to-day Duties
- Membership, designation, and subscription renewals
- Format engineering documents and generate certificates of insurance
- Manage employee security fobs and alarm codes
- Support archiving procedures and retrieval of archived files
- Interoffice travel coordination and communication
- Travel arrangements
- Monthly credit card disbursements
- Support accounting by gathering various disbursements documents for invoicing
- Communicate and coordinate vendor onsite visits, report issues to vendors
- Assist Operations Coordinator with coordination and logistics of company events
- Coordinate virtual and in-person employee events
- Arrange catering for events, lunch and learns, and meetings
- Organize magazine files; assist in maintaining Library
- Records maintenance and file management
- Perform other administrative and operational tasks as required
Front Desk Duties
- Assist Front Desk Receptionist with ensuring reception area, meeting rooms and other common areas are tidy and clean
- Assist Front Desk Receptionist with visitors and incoming calls
- Assist Front Desk Receptionist with mail deliveries (including sorting and distribution), packages, and couriers
- Become familiar with and establish a good relationship with employees, clients, and vendors
- Schedule and organize meetings
- Order office and kitchen supplies
Qualifications
- Minimum of 2 years administrative experience
- Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
- A team player committed to supporting colleagues and pitching in where needed
- Ability to be resourceful and proactive when issues arise
- Prior experience working in the engineering, construction, or professional services industry is an asset
Why Work For Us?
- Work for an industry leader; contribute to exciting and challenging projects
- We are committed to your professional development, with offered tuition assistance
- Flexible working hours with the ability to utilize "Flex Time" for additional paid time off.
- Annual company profitability and discretionary bonuses
- Office closure between Christmas and New Years Day.
- A positive working atmosphere
- Social events and activities - we like to have fun too!
- Customized to your liking extended health plan, Dental coverage, a health care spending account and RRSP matching
- Located in a very transit friendly location, complete with a generous Transit subsidy
If you feel like you would be a good fit for this position, please apply with your resume. Due to the volume of applicants we will only be contacting qualified candidates.
Fast + Epp is an equal opportunity employer, embracing diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills
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