Administrative Assistant

General Accountability:

Reporting to the Customer Service Leader is the first customer contact on general inquiries creating a welcoming environment. Maintains a welcoming demeanour for the organization, our clients, and guests, and handles all first-contact customer inquiries with dispatch.

Roles & Responsibilities:

• Responsible for maintaining and managing the switchboard and directing calls as required and if necessary, answering general inquiries from customers and vendors, and handling other administrative desk duties.
• Submits invoices on customer-requested portals. Checking outgoing invoices for omissions
• Prepares and distributes company property, literature, mail distribution, and HR documents such as Orientation Packages to appropriate supervisors.
• Filing manufacturing w/o’s, freight waybills, stock transfers (incoming & outgoing) distributing CSR’s delivery notes
• Upload MTRs for purchased products and w/o documents.
• Support and assist in customer services, procurement, and HR as needed with minor tasks.
• Ensure the lobby and surrounding areas are well-maintained.
• Other duties may arise from time to time.

Qualifications & Requirements:

• Minimum 1 years of related and relevant work experience
• Accounting education – diploma or certificate in business, commerce, or related discipline or combination of experience and education
• Good knowledge of MS Office
• Strong verbal and written communication skills
• Strong problem-solving, interpersonal, and analytical skills
• Highly detail-oriented and organized in work.
• Excellent data entry skills

Job Type: Full-time

Salary: $20.00-$22.00 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• Company events
• Company pension
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Tuition reimbursement
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Overtime pay

Ability to commute/relocate:

• Red Deer County, AB T4E 0A1: reliably commute or plan to relocate before starting work (required)

Education:

• AEC / DEP or Skilled Trade Certificate (preferred)

Experience:

• Administrative experience: 1 year (required)

Language:

• English (required)

Work Location: In person