Administrative Assistant

Work setting

• Education

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Type and proofread correspondence, forms and other documents
• Perform basic bookkeeping tasks
• Establish and implement policies and procedures
• Work with minimal supervision
• Perform data entry

Supervision

• 1 to 2 people

Experience and specialization

Computer and technology knowledge

• Electronic scheduler
• MS Office
• MS PowerPoint
• MS Word
• Electronic mail
• MS Outlook

Technical terminology

• Business

Area of specialization

• Reports and records

Additional information

Security and safety

• Criminal record check

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Time management

Benefits

Health benefits

• Dental plan
• Health care plan
• Vision care benefits

Long term benefits

• Other benefits

Other benefits

• Free parking available