Administrative Assistant

Work setting

• Relocation costs not covered by employer
• Willing to relocate

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Train, direct and motivate staff
• Respond to employee questions and complaints
• Recruit and hire staff
• Plan, develop and implement recruitment strategies
• Plan and control budget and expenditures
• Perform basic bookkeeping tasks
• Oversee development of communication strategies
• Manage contracts
• Manage training and development strategies
• Establish and implement policies and procedures
• Conduct performance reviews
• Work with minimal supervision
• Oversee payroll administration
• Provide customer service
• Advise senior management
• Oversee the analysis of employee data and information
• Plan, organize, direct, control and evaluate daily operations

Additional information

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Attention to detail
• Large caseload
• Large workload

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player
• Judgement
• Time management