Administrative Assistant, Bell Media

Req Id: 406686

At Bell, we do more than build world-class networks, develop innovative services and create original multiplatform media content - we advance how Canadians connect with each other and the world.

If you’re ready to bring game-changing ideas to life and join a community that values professional growth and employee wellness, we want you on the Bell team.

The Bell Media team creates and delivers the best Canadian and international content across our digital media, television, radio, and out-of-home advertising platforms. We’re looking for innovative team players ready to take some of the most well-known entertainment brands in the country to the next level.

Job Profile

Bell Media is seeking a Unit Manager / Administrative Support who possesses strong general administrative skills and is looking to work in a stimulating, rapidly evolving environment. Reporting to Bell Media Agency Quebec’s Director of Marketing and Creative Services, the manager will ensure the smooth basic functioning of the Agency by providing administrative and technical support to the directors and team managers while maintaining the confidentiality of information.

Key Responsibilities

• Providing administrative support to the directors and managers of Bell Media Agency teams in Quebec.
• Planning, organizing and coordinating weekly internal meetings, including the agenda, logistics, follow-up, actions to be taken and taking of the minutes.
• Processing and submitting directors’ expense account claims/reports.
• Offering support to team managers for posting openings and hiring regular employees.
• Hiring regular employees and preparing their on-boarding to ensure they can do their job properly.
• Providing support to managers for hiring contract workers.
• Assisting team members with various requests: ID cards/building access, equipment, office furniture, cell phones, credit cards, etc.
• Monitoring budgets in collaboration with directors and finance, if necessary.
• Entering salary information, confirmations and reports in the payroll and vacation systems (MEDIAPULSE / SAP) in accordance with the collective bargaining agreements for unionized employees and temporary employees.
• Ensuring that deadlines are met and data is accurate (hiring forms, annual raise for unionized workers, departures, changes of position, authorized leave, salary adjustments, recurring payments, etc.).
• Creating a payroll register before each pay date to verify the accuracy of vacation information in the files in collaboration with the team’s managers. Making corrections as needed.
• Ensuring follow-up with suppliers for invoices related to the administrative budget.
• Maintaining an up-to-date vacation and public holiday makeup day calendar for directors.
• Collecting and storing reference documents in a shared location accessible to the management team, including bilingual job descriptions, hiring procedures, various instructions for using SAP, BARS, LSCP and MEDIAPULSE and any other relevant reference information.
• Processing various requests for information and liaising with various departments and internal and external clients.
• Managing and/or collaborating on special projects throughout the year, if necessary.

Required Qualifications

• Sense of initiative
• Ability to set priorities
• Team spirit
• Organizing and planning skills
• Excellent oral and written communication skills in French; ability to write various letters and memos, both internal and external
• Computer skills (Excel, PowerPoint, Outlook)
• Discretion and respect for confidentiality
• Professional conduct
• Strong sense of ethics
• Exceptionally disciplined
• Ability to work under pressure
• Capacity to complete required tasks quickly

#Talent #LI-DC1

#EmployeeReferralProgram

Adequate knowledge of French is required for positions in Quebec.

Additional Information:
Position Type: Management
Job Status: Regular - Full Time
Job Location: Canada : Quebec : Montreal
Flexible work profile: Mobile
Application Deadline: 01/09/2023

All team members are expected to reside in Canada and within a reasonable commuting distance from their work location to ensure that they are able to come to the office as required, whether the visit is planned or unplanned.

Please apply directly online to be considered for this role. Applications through email will not be accepted.

At Bell, we don’t just accept difference - we celebrate it. We’re committed to fostering an inclusive, equitable, and accessible workplace where every team member feels valued, respected, and supported, and has the opportunity to reach their full potential. We welcome and encourage applications from people with disabilities.

Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry, simply email your recruiter directly or recruitment@bell.ca to make arrangements. If you have questions regarding accessible employment at Bell please email our Diversity & Inclusion Team at inclusion@bell.ca.

Created: Canada, QC, Montreal

Bell, one of Canada's Top 100 Employers.