Administrative Assistant (Contract)

Fliphaus, a prominent staging and design studio based in Toronto, is seeking a versatile and organized Administrative Assistant to join our team. We specialize in creating inviting and stylish environments that transform spaces into homes. As Administrative Assistant at Fliphaus, you will play a crucial role in supporting our team and enhancing the efficiency of our operations, blending administrative tasks with an opportunity to delve into the world of interior design and staging.

Responsibilities:

• Manage various inboxes including email, text, and social media platforms.
• Facilitate communication between vendors, our logistics and staging teams, and clients.
• Maintain an active calendar, scheduling meetings, appointments, and deadlines.
• Handle invoicing and account payments.
• Coordinate and confirm appointments.
• Respond promptly to all incoming calls, texts, Instagram messages and any other source of communication from agents.
• Assist in preparing proposals for potential clients.
• Support special projects as assigned.
• Undertake small bookkeeping tasks.

Qualifications:

• Strong organizational skills and ability to prioritize tasks effectively.
• Proficiency in Google Suite and Adobe PDF, Canva is a plus.
• Demonstrated experience in organizing meetings, including agenda preparation, minute-taking, and documentation.
• Ability to multitask and work autonomously. Being a self starter is key.
• Professional demeanour.
• Exceptional interpersonal and customer service skills.
• Familiarity with general office procedures and record management practices.
• Fast learner with the capacity to adapt to new technologies and tools.

Experience:

• Excellent organizational and time management abilities.
• Keen attention to detail and accuracy in work.
• Strong written and verbal communication skills.
• Capacity to handle sensitive information with discretion and confidentiality.
• Experience with QuickBooks or similar accounting software is advantageous.

Nice to haves:

• Interest or background in interior design and/or real estate staging.
• Knowledge of social media platforms.
• Access to motor vehicle for occasional site visits.

Schedule:

• Monday-Friday from 8am-12pm & on demand
• no weekends & holidays

Salary:

• $22-$32 per hour (depending on qualifications and capabilities)

Application: Please send your CV with Cover Letter explaining why you are a great candidate for this role at Fliphaus.

If you're ready to join a dynamic team where your organizational skills and passion for interior design can thrive, apply now to become a vital part of Fliphaus. Please submit your resume and cover letter detailing your qualifications and interest in the role. We look forward to welcoming you into our family!

**To All Moms:** As a proudly women-owned company, we encourage all mothers out there to apply and join our team. Your unique perspective and experiences are valued and welcomed here.

Note: Due to the high volume of applicants, only successful candidates will be contacted for further consideration. Thank you for your understanding.

Job Type: Permanent

Salary: $22.00-$32.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• Dental care
• Extended health care
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Work Location: Remote