Administrative Assistant, Corporate Governance

Division: Corporate Governance & Secretarial

Location: Calgary, AB

Position Summary:

Always there. Anywhere. That’s us! A team committed to delivering inspired solutions for a better world. We care for our communities and each other, and we are committed to showing up for those who need us. We value and encourage diversity, and we have the courage to do the right thing, even when it’s hard.

We’re looking for someone who cares about their work and strives for more each day. Someone who challenges the status quo, embraces change, and thrives in a collaborative work environment. If you are someone who approaches work with passion, curiosity and the courage to innovate, then this role is for you

We are looking for an Administrative Assistant to join us in the exciting work we do in the Corporate Governance & Secretarial team. You will be required to display tact, good judgment, and strong interpersonal skills around the handling of information of a confidential nature. The position also works closely with a large team of executives. You, must have excellent cross-functional skills and be willing to work as part of the Corporate Governance & Secretarial team as well as with the broader ATCO team, including with the Finance, Treasury, Human Resources, Corporate Communications, and Internal Audit departments

What Else You Get To Do:

• Handle administrative functions that carry a high level of responsibility including executive calendar management, organizing meetings and conference calls, and correspondence with legal professionals.
• Review, update, implement and maintain corporate records management system and electronic data for corporate records.
• Prepare and issue meeting notices, draft agendas, notify contributors and presenters.
• Liaise with meeting secretary after meetings and ensure follow-up items are completed.
• Assist with Annual General Meetings of shareholders. Upload material for Board, Board Committee meetings, and other meetings as required, and ensure books are regularly archived.
• Provide administrative support – Using Microsoft 365 applications to create and maintain documents, spreadsheets, and slides (Word, Excel, PowerPoint, Teams, SharePoint).
• Prepare expense reports.
• Organize lunch, parking, video/teleconference, Board room set up/clean up, dinner and transportation (as required) for board of director and executive management meetings.
• Act as primary administrator of the electronic board portal and provide support to users.

Who You Are:

• Minimum of a High School Diploma or Legal Assistant Diploma from a recognized post-secondary institution.
• 5-7 years of experience in a corporate environment in an administrative capacity and supporting a director level or above.
• Experience preferably in a corporate secretarial or in-house legal department.
• Exceptional organizational, interpersonal, written, and verbal communication skills
• High level proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Oracle, SharePoint, Teams and Time & Attendance Experience with Diligent and Workiva preferred.
• Meticulous self-starter who enjoys working in a team environment, needs minimum supervision, and can cope effectively under pressure with shifting priorities.

What We Offer:

A culture based on caring, integrity, agility, collaboration, and striving for excellence

• Competitive compensation
• Flex benefits
• Tuition assistance program
• Training and mentorship programs
• Charitable donation matching

We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.

Canadian Utilities is part of ATCO Ltd. ATCO delivers inspired solutions for a better world. We are a diversified global corporation with investments in the essential services of Structures & Logistics, Utilities, Energy Infrastructure, Retail Energy, Transportation and Commercial Real Estate. Learn more about how we build communities, energize industries and deliver customer-focused solutions like no other company in the world at www.atco.com.

At ATCO, we support a diverse and inclusive environment that values the contributions and perspectives of everyone on the ATCO team. We believe the ATCO team is the foundation of our business and our most valuable asset across our global operations. Without each team members’ unique skills, strengths, and knowledge, we simply wouldn’t be able to achieve our fundamental vision of delivering life’s essential services to our customers around the world.

ATCO is an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.

Deadline: March 14, 2024