Administrative Assistant - Document Control

Job Description

Fluor is one of Canada's top employers and recognized globally as a leader in the Engineering, Procurement, Construction, Fabrication, and Maintenance industry. Our focus on innovation and providing cost effective technology based solutions to address our client's needs is second to none.

As we look to the future, we need creative, ambitious, and innovative professionals who can help us achieve our goals.

In this role you will be situated full time in Kitimat, BC supporting our LNGC project.

You will be fully supported as you continue to build your skills, support a schedule driven project where the emphasis will be on people, client interface, development and management.

This position will provide support for any role in Project Document & Data Management (PDDM) in an efficient manner while maintaining effective communication with Project Client, subcontractors, internal taskforce members and field personnel. The individual will learn basic work processes and will work with the process with a team. This position will enable an individual to be well versed in working within a minimum of two (2) or more PDDM workfaces (i.e., In-House Engineering, Supplier data, Work Packages, Contracts, Reporting, or Support for Documents for Operations). Some Data Management System experience is required. Related industry experience is required.

• Work under direct supervision and perform a variety of clearly defined tasks and administrative functions, including written and verbal communication
• Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations
• Other duties as assigned

To be Considered Candidates:
Must be authorized to work in the country where the position is located.

Basic Job Requirements

• Provides technical and administrative support for PDDM activities in a team environment.
• Works closely with PDDM lead or team, with limited supervision, performing tasks as assigned.
• Technical and administrative duties include, but are not limited to, scanning hard-copy documents, renaming electronic files per project requirements, checking revision, formatting, issue status requirements of hard-copy and electronic documents.
• Assists with receiving and filing related documents in a timely manner, as well as making accurate entries and updates in project databases such as a document management system.
• Other activities may include creating and organizing hard copy materials, preparing reproduction orders, creating electronic and hard-copy transmittals, preparing email notifications to internal and external customers.
• Works with co-workers and other task force members to ensure deadlines are met and client goals are achieved.

Preferred Qualifications

• High School Diploma with 1-3 years project related experience; some technical or business college preferred.
• Basic computer experience and knowledge of typical software programs such as Microsoft Word, Excel, Adobe Acrobat, email and MS Internet Explorer.
• Works with general supervision and performs routine document management activities which allow some independent judgment, and decision making.
• Basic interpersonal communication skills, both written and verbal.

Requisition Number

136503BR

Diverse Workforce

We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.