Administrative Assistant

Responsibilities

Tasks

• Plan and control budget and expenditures
• Establish and implement policies and procedures
• Train, direct and motivate staff
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Maintain and manage digital database

Experience and specialization

Area of specialization

• Correspondence
• Reports and records
• Statistics
• Invoices

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Attention to detail
• Repetitive tasks
• Large workload

Personal suitability

• Ability to multitask
• Organized
• Accurate
• Reliability
• Time management
• Accountability

Benefits

Other benefits

• Free parking available