Administrative Assistant (Research Institute)

Organization description
Le Centre universitaire de santé McGill (CUSM) est un centre hospitalier universitaire intégré, reconnu à l’échelle internationale pour l’excellence de ses programmes cliniques, de sa recherche et de son enseignement. Le CUSM a pour objectif d’assurer aux patients des soins fondés sur les connaissances les plus avancées dans le domaine de la santé et de contribuer au progrès des connaissances.
Job Description
RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position summary
Under the direction of the immediate supervisor, the Administrative Assistant will perform various secretarial duties and will bring logistical, administrative and financial support to the research team.

General Duties

Administrative support:

• Support for the organization of meetings and seminars,
• Typing from dictation, note taking and writing of minutes,
• Preparation and submission of manuscripts and grants, including use of Endnote,
• Data entry/maintenance of updated databases,
• Organization of international travel for staff and investigators (tickets, accommodation, etc.),
• Submission/renewal of studies to ethics,
• Students and visiting researchers’ orientation,
• Compilation of data and organization of files,
• Checking and sending mail,
• Monthly backup of all staff computers,
• Other related duties, as required,

Financial support:

• Prepare/submit/classify expense requests and purchase requests,
• Manage reimbursement requests,

Communications:

• Formatting of all types of documents (PPT, Word, poster, etc.),
• Translation of documents (from English to French),
• Maintenance of websites and updating mailing lists,
• Preparation of newsletters and their distribution,
• Promotion of events and activities,

Website of the organization
https://rimuhc.ca/en

Education / Experience
Education: High school diploma

• Fluent in French and English, spoken and written,
• Excellent knowledge of Microsoft Office applications and Mailchimp,
• Great sense of organization and administrative skills,
• Good interpersonal and communication skills,
• Ability to work with minimal supervision and with tight deadlines,

Additional information
Status: Part-time (21 hours/week) or Full-time temporary (35 hours/week) according to availabilities
Pay Scale: Commensurate with education and experience
Work Shift: Day, with flexibility in the hours
Work Site: CORE-RECRU 5252 boul. De Maisonneuve West

A cover letter is required with your application.

https://rimuhc.ca/careers

To learn more about our benefits, please visit http://rimuhc.ca/en/compensation-and-benefits

THIS IS NOT A HOSPITAL POSITION.
Equal Opportunity Employment Program

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact, [email protected]