Administrative Assistant

Why join SECURE?

We value people. We offer competitive wages. We also provide benefits on day 1 for you and your family. We know how important this is to families and we want to be there for you.

We value your time. We want you to feel fulfilled both at work and at home. We often offer innovative shifts to achieve this, along with experience-based vacation time to encourage better work-life balance.

We value your growth. We are growing/adapting, and we need more great people to help us do that safely and sustainability. We want to help you develop your skills and hone your talents to help us do that.

Together, we are SECURE

Job Purpose:

The Administrative Assistant is a highly organized and energetic individual provides administrative support to the SECURE’s Asset Management team. The successful candidate will quickly develop a working knowledge of the day to day operations and company activities while providing excellence in customer service and stakeholder management. This position will appeal to an individual who enjoys working in a dynamic team environment and has the flexibility to manage daily activities and conflicting priorities in a proactive and positive manner.

Essential Duties & Responsibilities

• The responsibilities of this role include, but are not limited to:
• General administration duties (meeting prep, filing/scanning documents, travel planning, expenses, etc.)
• Proper administration and maintenance of Accounts Payable and Receivable
• Receive, coordinate and process all invoices and purchase orders ensuring timeliness and accuracy
• Provide support and analysis on tasks related to producing accurate job set-up, cost/revenue tracking and job completion procedures
• Assist and perform job set up functions, including input of Budgets, accurate Cost Code structures, rate tables and ensuring compliance with client contract
• Provide support and analysis on tasks related to producing accurate job set-up, cost/revenue tracking and job completion procedures
• Assist and perform job set up functions, including input of Budgets, accurate Cost Code structures, rate tables and ensuring compliance with client contract
• Assist the team in managing inventory control of assets
• Work closely with the Shop and Field Managers to update all repair orders
• Work closely with Shop and Field Service Technicians to ensure timely execution on all repair related matters.
• Review and edit service reports and repair orders for accuracy
• Assist in generation and distribution of weekly/monthly/quarterly projects reports
• Accurate data entry into computerized system with special attention to accuracy and timeliness.
• Ensure a focus on quality, service excellence and efficiency within areas of responsibility
• Coordinate the flow of field paperwork ensuring appropriate approvals are obtained for required documents and documents are forwarded on to the appropriate department or individual
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
• Related tasks and projects as required

Qualifications/Competencies

The individual in this role will have:

• Grade 12/GED
• Administration or Accounting Certificate/Diploma would be considered an asset
• Minimum 2 years administrative/accounting experience
• Experience working with information related to the repair and maintenance of heavy equipment is an asset.
• Proficient with MS Office with expertise in excel.
• Good time management and organization skills and ability to work effectively under pressure, meet demanding deadlines, & multi-task
• Ability to adapt and interact within different working environments
• Solid ability and experience working in a team-based environment
• Excellent communication, interpersonal and customer service skills

Why SECURE?

At SECURE, we focus on opportunities for growth and improvement; for our employees, our customers, our partners, and the communities we operate in. We are an energetic team, driven by the needs of our customers, and care about making a meaningful contribution. We strive to attract, retain, and motivate employees by offering a compensation package that competitively recognizes employee contributions and performance.

In addition to rewarding job opportunities, we offer an attractive employee package, including:

• Leading industry wages with competitive base salary, compensation programs
• Industry leading safety
• Comprehensive benefits package including:
• Employer paid benefits: health, dental & more
• Health Care Spending Account
• Employee Wellness Program
• Employee savings plans
• Career progression/internal mobility opportunities including off season rotational opportunities
• Community investment activities
• A competitive employee referral program

Stay connected to us:

• Visit us at secure-energy.com and connect with us on our social media channels for our latest job postings, news, community activities, and other updates
• SECURE is an equal opportunity employer. Applicants are not assessed on the grounds of race, age, disability, sexual orientation, religion or belief.

Experience

Required

• 2 year(s): Administrative/Accounting experience

Preferred

• Experience working with information related to the repair and maintenance of heavy equipment is an asset

Education

Preferred

• Associates or better

Skills

Preferred

• Excel
• Managing Multiple Priorities
• Work Accurately and Efficiently
• Team Oriented

Behaviors

Preferred

• Team Player: Works well as a member of a group

Motivations

Preferred

• Growth Opportunities: Inspired to perform well by the chance to take on more responsibility