Administrative Assistant

Job Description

Administrative Assistant – Reports to Controller

Overview

The Administrative Assistant at Edmonton Granite Memorials Ltd. is responsible for assisting the Controller with processing orders, accounts receivable and collections. The role also involves supporting the sales team by taking phone calls, providing quotations, taking payments and managing orders. Supporting Human Resources as delegated also required.

Bookkeeping

• Process orders as received by sales
• Review contracts and work orders – ensure pertinent information is requested
• Input and reconcile sales, Accounts Receivables information in Sage
• Manage Accounts Receivable and collections
• Sort, distribute and return all files as directed
• Ensure accuracy with all entries and report and errors to Controller
• Experience with SAGE and QuickBooks preferred

Sales Support

• Answer phones and transfer calls to appropriate person
• Contract filing according to workflow and processes
• Support sales team with customer payments and collections
• Send invoices to customers via mail or email and follow up when payment is past due
• Ensure permits are filled out correctly and mailed to appropriate cemeteries

Other Administrative Responsibilities

• Retrieve incoming mail and send outgoing mail
• Order all office supplies as needed
• Adhoc reporting as requested

Human Resources

• Support the Controller and President in documenting employee issues as they arise
• Assist with employee claims as needed
• Track employee vacation and sick days

Qualifications:

• Organized
• Detailed Oriented – both task and services
• Service oriented – ability to demonstrate a sense of respect, compassion as well as being courteous and supportive towards clients
• Team Player
• Accurate and prompt

Compensation:

• Competitive salary based on experience
• Performance based bonus
• 3 weeks’ vacation pay
• Family oriented business environment
• Health spending account of $2,500 single coverage and $3,500 family coverage
• Group life and Long term disabilities insurance
• Other incentives such as day off on your birthday, staff social events

Job Types: Full-time, Permanent

Benefits:

• Extended health care
• On-site gym
• On-site parking
• Paid time off

Schedule:

• Day shift

Supplemental pay types:

• Bonus pay

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 3 years (required)

Work Location: In person

Expected start date: 2024-03-18