Administrative Assistant

We are seeking an experienced Administrative Assistant to join our team. The ideal candidate will have excellent organizational and communication skills, as well as a strong attention to detail. As an Administrative Assistant, you will be responsible for providing administrative support to our Director.

Responsibilities

• Promote Wainwright Children Centre’s vision and mission to parents, staff, and community.
• Process, analyze and maintain accounts payable and accounts receivable.
• Assist Director with monthly billing of daycare and OSC fees.
• Assist Director with producing receipts for parents.
• Calculate time sheets/records and assess variances to staff entitlements.
• Prepare banking requirements for the timely payment of bills, wages, and statutory deductions.
• Contact suppliers to obtain information on price, quality, and delivery capabilities for required goods/services.
• Assist Director in the development, updating and communication of internal systems, policies, and procedures.
• Provide human resources support to the Director in the areas of recruitment and on-boarding, performance management.
• Assist with basic software and hardware administration.
• Coordinate monthly staff meetings with the Director including the scheduling, agendas, and minutes.
• Provide a courteous reception and information service to assist callers and on-site visitors.
• Schedule appointments for the Director as requested.
• Manage incoming and outgoing mail, arrange for courier deliveries, and assist in clerical work such as copying, typing, filing and the ordering of office supplies.
• Maintain accurate filing systems.
• Facilitate the communication of daycare updates through the daycare management software; Brightwheel.
• Collect and maintain physical and digital office records that contain financial, children and staff data while maintaining confidentiality.
• Perform other duties as assigned by Director and Board of Directors

Qualifications

• Education or previous experience as an Administrative Assistant and/or Bookkeeper is considered an asset.
• Knowledge of accounting programs (i.e Sage50, QuickBooks, Xero, etc.) is considered an asset.
• Basic understanding of accounting principles is considered an asset.
• Basic understanding of Microsoft Office Applications (word, excel, etc.)
• Clean criminal record and vulnerable persons check is required.

Salary will commensurate with education and experience.

If you are a motivated individual who has a strong work ethic and a passion for providing exceptional administrative support, with a love for children, we would love to hear from you. Apply now to join our team as an Administrative Assistant!

Job Types: Full-time, Part-time

Salary: $18.00-$22.00 per hour

Expected hours: No less than 30 per week

Benefits:

• Discounted or free food
• On-site childcare
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Work Location: In person

Application deadline: 2024-03-29