Administrative Assistant

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Train, direct and motivate staff
• Plan, develop and implement recruitment strategies
• Establish and implement policies and procedures
• Conduct research
• Perform data entry
• Plan, organize, direct, control and evaluate daily operations

Experience and specialization

Computer and technology knowledge

• Google Docs
• Electronic scheduler
• Database software
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• MS Windows
• Electronic mail
• MS Outlook

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Ability to multitask
• Accurate
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player
• Judgement
• Quick learner
• Time management

Benefits

Health benefits

• Dental plan
• Health care plan