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Job Description
- Answering telephone, taking messages and answering routine questions.
- Maintaining vacation schedule and master schedule of whereabouts for staff.
- Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date.
- Typing and distributing memos, meeting minutes and presentations for staff.
- Manage and maintain calendars, coordinate meetings, conferences and travel arrangements for the RVP.
- Build agendas, coordinate speakers, manage/host Webex meetings, record meeting minutes and follows up on all meeting takeaways/next steps on behalf of the RVP
- Coordinate Event Planning, i.e. Offsite sessions, communication sessions, Town Halls & Coffee chats
- Act as the RVPs delegate for email and voicemail during absences, handling and forwarding issues, prioritizing for RVP's action upon return.
- Research and respond to routine inquiries and requests.
- Prepare material needed for daily schedules and meeting bookings
- Develop communications, meeting / conference materials, forms, documents, presentations, spreadsheets, and other record-keeping databases.
- Coordinates and administers all requirements and maintains appropriate records in managing the department including preparing and verifying expense claims and invoices, monthly audit reconciliation of travel and other expenses, supplies, telecommunications, equipment and premises requirements
- Support the planning and execution of market activation activities/events with other Senior market Leaders (e.g. advice events, Community Sponsorship, Donations )
- Partner with Administrative Assistants of other Senior Market Leaders to coordinate scheduling of partner meetings and other market activities
Job Skills
Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing SoftwareAdditional Job Details
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