Administrative Assistant

Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have experience working in a immigration office or similar administrative role. As an Administrative Assistant, you will be responsible for providing administrative support to ensure efficient operation of the office.

Duties:
- Greet and assist patients in a friendly and professional manner
- Answer phone calls and direct them to the appropriate staff members
- Schedule appointments and maintain the office calendar
- Perform data entry and maintain patient records
- Type, file, and organize documents as needed
- Assist with billing and insurance claims processing
- Manage inventory of office supplies and place orders when necessary
- Coordinate meetings and prepare meeting materials
- Assist with other administrative tasks as assigned

Skills:
- Previous experience as an Administrative Assistant or in an administrative role in immigration consulting filed is preferred
- Proficient in using computerized systems and phone systems
- Strong organizational skills with the ability to multitask effectively
- Excellent attention to detail and accuracy in data entry
- Familiarity with immigration office procedures is a plus
- Ability to type quickly and accurately
- Strong communication skills, both written and verbal
- Ability to work independently and as part of a team

We offer competitive pay based on experience.

Please note that all positions at our company are paid, including internship positions.

Job Types: Full-time, Permanent

Salary: $26.50 per hour

Expected hours: 35 – 40 per week

Schedule:

• Day shift
• Monday to Friday

Supplemental pay types:

• Overtime pay

Education:

• Secondary School (preferred)

Experience:

• Administrative: 1 year (preferred)
• Administrative experience: 1 year (required)

Language:

• Mandarin (preferred)

Work Location: In person