Administrative Assistant

Allied Custom Solutions Ltd. is a sheet metal fabrication shop located in Calgary, Alberta. We specialize in custom design and fabrication working with light gauge steel, aluminum and stainless steel for a variety of clients.

POSITION:

We are currently seeking a full-time Administrative Assistant.

Job Summary:

Qualified candidates must be able to provide support to the administrative department and all other departments within Allied Custom Solutions Ltd.

Role and responsibilities:

• Serving as a central point of contact for internal and external inquiries, demonstrating professionalism and efficiency.
• Managing and coordinating calendars, meetings, and appointments.
• Overseeing the implementation and maintenance of administrative systems and procedures to enhance operational efficiency.
• Creating and managing documents for multiple projects.
• Maintaining comprehensive systems for tracking and managing records.
• Handling archiving and filing of project documents.
• Conducting research and compiling data to support decision-making processes.
• Assisting in the preparation of reports, presentations, and other materials for meetings and presentations.
• Coordinating special projects and initiatives as assigned by senior management, ensuring timely completion.
• Handling confidential and sensitive information with utmost discretion and confidentiality.

Skills and Attributes:

• Impeccable organizational and time management skills to effectively prioritize tasks and meet deadlines.
• Exceptional communication skills, both verbal and written, with a keen attention to detail.
• Proven ability to maintain composure and professionalism under pressure, while managing competing priorities.
• Strong interpersonal skills, with the ability to build positive relationships and collaborate effectively with colleagues at all levels.
• Proficiency in Microsoft Office Suite applications.
• Adaptability and flexibility to thrive in a dynamic and fast-paced environment.
• Integrity and commitment to confidentiality and ethical standards.
• Resourcefulness and initiative to proactively identify opportunities for process improvement and contribute to organizational success.

Qualifications:

The successful candidate will have the following qualifications:

• 3-5 years of experience in an administrative role
• Diploma/Degree in Business Administration
• Proficiency in Microsoft programs such Work, Excel, Outlook is required for this position
• Previous experience working in Oil & Gas would be considered an asset

WHAT WE OFFER:

Working conditions are in-office from 8:00am to 4:30pm, Monday to Friday.

• Friendly and collaborative work environment
• Quarterly team building events
• Benefits package that includes; life insurance, extended health care and dental
• Free parking

If you feel this position matches your qualifications and are interested in learning more, please submit your resume along with a cover letter.

Allied Custom Solutions Ltd. is an equal opportunity employer and we would like to thank all applicants for their interest, however, only those selected for an interview will be contacted.

Job Type: Full-time

Benefits:

• Casual dress
• Dental care
• Extended health care
• Life insurance
• On-site parking

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Calgary, AB: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Administrative: 3 years (preferred)

Work Location: In person